Subrogation Litigation Clerk

Job description

Aviva Trial Lawyers is seeking passionate and skilled litigation clerks for our Toronto office as we grow again!

As a Subrogation Litigation Clerk you will be acting as a specialized support for their designated legal counsel in the preparation of legal documentation and other file handling duties, while maintaining a high-level of organization for legal matter files.

We offer a hybrid work model, promote flexibility, collegiality, collaboration and mentorship in both a virtual and in-person setting.  You will be responsible for various clerking tasks as well as the day-to-day file management.

Aviva Trial Lawyers is located across Canada with five offices in Ontario alone: Toronto, Markham, Oakville, Ottawa, and London.

Please contact us if you are interested in a career that offers rewarding work, competitive compensation and benefits, a supportive team, as well as professional growth opportunities in a flexible, hybrid work environment.

What you'll do:

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Act as the first point of contact for our insured customer.  Respond to routine inquiries and draft routine correspondence to the customer and assist with scheduling meetings and litigation-related appearances.

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Develop a good understanding of commercial customers’ business practices, anticipate and address recurring customer-specific issues that arise in the course of litigation.

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Prepare correspondence and legal documents, including but not limited to:

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drafting Statement of Claims;

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work with the customer to obtain documentary productions and identify potential witnesses;

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requesting productions from opposing counsel;

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drafting and preparing affidavits of documents;

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communications to clients and opposing counsel regarding undertakings/refusals;

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following up and ensuring that undertakings are satisfied;

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preparing mediation and pre-trial briefs, on counsel’s instruction;

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preparing releases, final orders and required motions records;

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Assist with Freedom of Information requests, License Plate searches, Corporate searches, Title searches, etc.;

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Analyse and summarize invoices and compile detailed damages brief.

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Summarize discovery notes, transcripts, undertakings, and all productions for use by counsel on legal matters.

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Ensure integrity of information in matter management applications.

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Maintain accuracy of file lists and tickler system.

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Manage and draft response to incoming matter communications.

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Rigorous maintenance of filing for legal matters.

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Liaise between counsel, external parties, and claims operations.

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Escalate files to counsel, as action is required.

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Draft undertakings and refusals, as directed by counsel. 

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Manage all aspects of trial project management including scheduling prep meetings, arranging to have the customer present at trial, and relaying status updates from counsel to the customer.

What you'll bring:

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Post-secondary accreditation for Legal Assistant or Law Clerk, or equivalent experience preferred

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Minimum of 3+ years of experience in a legal administrative role or equivalent, preferably as a Subrogation or Plaintiff law clerk in a litigation firm

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Solid understanding of Canadian legal processes

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Proficient in the Civil Procedure Rules and court forms

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Customer-service oriented with superb communication skills

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Excellent organizational and computer skills, including experience with MS Word and ACL

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Attention to detail with a desire to take initiative

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Able to work independently with minimal direction and as part of a team

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Mature work ethic and good sense of humour

What you’ll get:

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Compelling rewards package including base compensation, eligibility for annual bonus, retirement savings, share plan, health benefits, personal wellness, and volunteer opportunities.

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Outstanding Career Development opportunities.

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We’ll support your professional development education

Aviva Canada has an accommodation process in place to provide accommodations for employees with disabilities. If upon commencement of employment you require a specific accommodation because of a disability, please contact your Talent Acquisition Partner so that an appropriate accommodation can be arranged. This process applies throughout your career with Aviva Canada.