HR Coordinator - People & Culture

Job description

Allianz Partners is seeking the expertise of an experienced HR Coordinator for our People and Culture Team. This role is a critical HR administration management role for Australia and New Zealand, emphasizing comprehensive HR systems and processes management throughout the employment lifecycle. The role supports exceptional HR service delivery, focusing on data integrity, stakeholder engagement, and continuous improvement.

Key Responsibilities:

General Administration:

• Manage HR enquiries inbox, respond to first-level enquiries, and escalate as necessary.
• Coordinate onboarding, employment contracts, and ensure timely information flow to Payroll and managers.
• Handle internal movements, employment variations, and maintain organizational charts.
• Develop and maintain the HR Connect page with accurate and informative content.
• Record and manage employee visa information for compliance.
• Build relationships with stakeholders to support HR initiatives.
• Conduct weekly reviews of HR significant dates and liaise with managers for compliance.
• Manage local years of service recognition program and assist with HR initiatives like People Awards and surveys.
• Identify opportunities to streamline HR processes and collaborate with team members.
• Coordinate HR exit activities and support cyclical HR activities.

System Administration:

• Administer HR systems (SuccessFactors and iChris) for onboarding, internal changes, and offboarding.
• Ensure data quality and conduct regular audits in SuccessFactors.
• Collaborate with HR team for process integration and provide system support.
• Support HR Transformation program and system updates.
• Maintain HR SharePoint files according to best practices and compliance.
• Reporting:
• Assist with local and global HR reporting, both regular and ad hoc.
  Provide recommendations for new reporting initiatives

Qualifications, Competencies & Experience:

• Exceptional experience with HR system management and maintenance.
• Ability to coordinate, multitask, and prioritize tasks effectively.
• High attention to detail and problem-solving skills.
• Advanced skills in Microsoft Excel, Word, Outlook, and SharePoint.
• Proactive attitude and ability to manage conflicting priorities.
• Team-focused mentality and ability to work autonomously.
• Strong organizational and reporting skills.
  Ability to work under broad direction and instruction.
• This role requires a proactive individual with strong organizational skills, attention to detail, and the ability to manage multiple tasks and stakeholders effectively. Advanced skills in Microsoft Office and HR systems are crucial for success in this position

84649 | Human Resources | Professional | Non-Executive | Allianz Partners | Full-Time | Permanent