Executive Assistant
Dubai, UNITED ARAB EMIRATES
Job description
Founded in 1906 as a manufacturer of writing instruments, MONTBLANC today creates exclusive products including watches, jewelry, writing instruments and leather goods which reflect our high demands with respect to culture, quality, design, tradition and craftsmanship. With more than 25 subsidiaries and 600 boutiques MONTBLANC is present all over the world.
MAIN PURPOSE
The Executive Assistant will provide support to the President and EXCO members to help them make the best use of their time by dealing with secretarial/administrative tasks. He/She will carry out assignments as requested by the Directors.
KEY RESPONSIBILITIES
Administrative support
- Manage emails
- Screen incoming calls and correspondence and respond, independently, when possible
- Prepare reports and verbal or written correspondence on behalf of the Directors
- Draft/write powerpoint presentation
- Prepare documents, templates as needed by the President
- Acts as custodian of corporate documents and records
- Take dictation; compose and prepare confidential correspondence, reports, and other documents
- Create and maintain filing systems
- Manage special projects at the direction of the President
- Perform confidential duties and related special projects using a high level of discretion and personal judgment
- Maintain and coordinate a high volume of sensitive and confidential material
- Prepare and send couriers and other necessary mails, etc.
Organization and Scheduling
- Manage the calendar and schedule appointments (organize meeting, logistic)
- Organize and coordinate business trips for President and EXCO, and prepare expense reports
Office / employee coordination
- Prepare internal communication memos
- Prepare announcements
- Organize team meetings and team building activities
- Organize seminars
- Coordinate market visits from
Internal Communication
- Act as key contact between the CEO, the EXCO, the managers/managers’ assistants and other departments
- Ensure distribution flow of information.
Education
BA degree
Required experience
3-5 years as Executive Assistant
Technical skills / abilities
Fluent in English
Good knowledge of Office