Pipelining - Core HR Admin Assistant

Job description

Main Accountabilities

The Core HR Admin Assistant has the following main accountabilities:

§ - To input and maintain employee record systems including personal files and other relevant HR systems (Workday)

§ Maintains Unionized employees data in Workday

§ To assist with administering of HR processes (transfers, promotions, relocations etc). Prepares all the paperwork, processes documents, ensures signatories sign off and paper work is dispatched on time.

§ Liaises with payroll for any amendments like, new joiners, exit of employee, extension/ change of contract

§ Manages employee files by ensuring all employee paperwork are properly registered and filed.

§ Assists in administering employee benefits e.g. long term service awards, reward and recognition program- providing certificates doing logistical coordination.

§ Administers Unionized employees leave application

§ Prepares documents and follows up on exit formalities through line manager/ HRBP/ employee to ensure smooth exit of the employee.

§ Administers all HR processes related to the employee life cycle (e.g. promotion, relocating, resignation etc.) whilst being custodian of HR policy

§ To run standard and non-standard reports from HR systems

§ Records and tracks customer service levels ensuring the HR Services team follows turnaround time of SLAs.

§ Liaises with local house vendor, immigration vendor and local school search vendor for IAs

§ Monitors and manages 3rd party performance against agreed SLAs including cost

§ Supports International Assignees' engagement , payments and exit processes through 3rd party

§ To provide all required data, formalities and similar documentation regarding IA's, locally employed non-nationals, relocating employees.

§ To provide and enable site/unit/country based structured and efficient customer service i.e. Serve as a single point of contact on all administrative and transactional HR related services

§ Invoice Management for HR Related activities- Travel, Long Service Awards, Consumables, occupational health PRs, Newspapers, contingent labour salary/transportation, IA hotel accommodation, Employee meals etc.

§ Canteen Management- Biometrics, monthly reporting/ reconciliation for payroll input, general maintenance, etc

§ Request from ex-employees relating to pensions, final benefits, NSITF etc.

§ Liaise with MDM team for vendor account creation for new joiners