Personal Assistant to EVP Prestige

Job description

Position: Personal Assistant to EVP Prestige
Area of Focus: Marketing
Location: 100VE/Pitch London
Salary: Competitive
Terms: Local


Background of Role
Prestige portfolio is currently built of six brands in skincare, haircare and colour cosmetics, and is managed by six CEOs who are responsible for each brand (Dermalogica, Murad, Kate Somerville, REN, Living Proof and Hourglass). This role provides a pro-active and high-level personal assistance support to the Global Head of Unilever Prestige & Pitch. In this busy and demanding environment, a top level of service is required always.

This role requires a Personal Assistant who is a self-starter with attention to detail, who can interact regularly with a very international network both inside the business and externally. The job holder must be capable of managing his/her own time flexibly and effectively, juggling a complex diary and travel schedule using excellent judgement in interacting at the highest levels of the company and keeping the EVP updated on issues arising in their absence.

Key responsibilities
· Diary management– assessing competing priorities and anticipating requirements; filtering and prioritising
· Organising international travel, including preparation of itineraries, visas, etc. together with management of out of office requirements
· Excellent organisational and time management skills with the ability to prioritise workload and multi-task
· Able to handle confidential information due M&A nature
· Ability to work virtually with external network across continents, mainly in US, Europe extending China
· Act as a connector to maintain good relationships with stakeholders
· Proactive attitude with the ability to demonstrate initiative, attention to detail and reliability
· Self-motivated, highly productive, reliable with a flexible attitude. Ability to act with good judgement and common sense. Ability to work under pressure, meet tight deadlines
· Screening, responding to and redirecting mail, as appropriate
· Composing/typing general correspondence/emails
· IT management of virtual CEO forums – coordinating all logistics i.e. attendees, timings, equipment and rooms. (telepresence, live meetings etc)
· Co-ordination of expenses/reconciliation and invoice processing
· Ownership of starter/leaver admin process for team

Skills & experience
· This role requires proven strong experience as a Personal Assistant and experience working in a corporate environment and regional/global organisation. It requires discretion and confidentiality.
· Critically, the jobholder must be well organised, able to prioritise tasks of high complexity and have the ability to build relationships with an international network and key stakeholders across different levels internally and externally.
· Excellent written and oral communication skills are important, plus experience in managing office processes and where necessary, developing innovative approaches to meeting changing needs.
· The incumbent must be comfortable working in a virtual environment, embracing new ways of working and using knowledge of the technologies available to proactively support the needs of the EVP.
· Candidates should have a high degree of maturity, self-confidence and have strong interpersonal skills.
· Solid IT skills are required, particularly Word, Excel and PowerPoint. Accuracy, speed, proactivity and an ability to ‘get things done' are vital.

Additional information
Mainly office based. Flexibility regarding out of hours working is required as and when necessary due to the nature of the role.

Excited about this role at Unilever?
We are already on target to achieve our huge ambition to double the size of our business globally whilst reducing our environmental impact. We are growing our business and also doing what is right for our consumers, community and environment. We are developing brands for people's lives today and for the changing environment tomorrow - making sustainable living commonplace.
Working at Unilever means that you get to take part in this exciting journey and work with amazing people who are really passionate about our large portfolio of famous brands. We want to improve billions of lives and you too can join us in making a sustainable difference.