Payroll Specialist

Job description

MAIN JOB PURPOSE:

To provide payroll services to all operating companies in South Africa in line with global payroll Processes, Work Instructions and Controls.
Manage Bulk payroll processes and interfaces.
Update of payroll master data to ensure alignment of systems, eg hires, exits, Job Data changes, and Personnel Information changes into payroll system.
Maintain SAP Positions in Org Management system to ensure accurate Payroll costing.
Provide payroll reports to Business as per payroll calendar / requests.
Processing of approved absence forms for specific categories into Unify, whilst ensuring the integrity of Master Data always.
To ensure that employees are paid correctly, and on time, on Unilever payday in accordance with company policies, union negotiated agreements and legislation.
Support HRIS officer with management of Leave & Absence and Timekeeper systems.
Ensure payments processed timeously to 3 rd Party Vendors, eg SARS, Attorneys, Discovery & Unions, etc.

JOB SUMMARY
· To manage the Payroll Integration file from Workday into the SAP HR Payroll system on daily basis, analysing data and information received to determine the appropriate process (Local Work Instruction) to be followed to ensure payroll is updated accurately
· Manage BULK payroll processes, such as Annual Bonuses, Union & Non-Union increases, Quarterly Site Variable Pay, Global Participation Share Plans, Executive Share Option Plan and other internal share plans.
· Manage payslip interfaces from SAP to Workday for white-collar and from SAP to 3 rd Party for blue-collar, using discretion and validation to achieve optimum end result
· Manage the Remedy Ticketing system with respect to allocation of Tickets to Payroll team members. Analyses tickets to determine appropriate action and monitor report on Ticket status and variances in terms of Turn Around times (TAT) as per Service Level Agreement.
· Create new and update existing Local Work Instructions (LWI's) with new or changed processes. Test and validate LWI's and ensure sign off before being used amongst the team in order to deliver monthly payroll
· Responsible for User Acceptance Testing (UAT) and Service Rehearsal Testing (SRT) testing within the QA environments, before changes updated in the Live payroll system.
· Analyse and evaluate differences in data for third parties reconciliations, such as Discovery, SARS, Capgemini and Unilever Internal & External Audit, to ensure monthly payroll reporting and payments made.
· Ensure that all mandatory information updated and additional information required for payroll process is received from ESHR services and other 3 rd Parties and actioned timeously.
· Manage the Payroll Integration file from Workday into the SAP HR Payroll system daily, analysing data and information received to determine the appropriate process (Local Work Instruction) to be followed to ensure payroll is updated accurately.
· The Payroll Specialist will manage the process for GPSP, ESOP, Shares and Standard Bank Homeloans.
· Payroll required to be proactive in anticipating and putting actions in place to deal with appropriate situations, eg:-
· Employees Tax Queries
· SARS Queries – IRP5's
· Terminated Employee Requests – Liaising with HR Business Partners, ES HR Services, SARS and Finance
· Overpayment Process – adherence to the global work instructions for payroll and finance compliance. Manage individual tickets with HR BP's
· Global Mobility – liaising in terms of STA's, Inbound and Outbound IA's in terms of payroll setup and payment conditions
· Org management – liaising with relevant HR BP and reporting accountant to ensure employees cost centre maintained correctly in Payroll
· Payroll Specialist will refer to Line Manager/SDM for exceptions and escalations, such as overpayments exceeding 90 days, adhoc out of policy requests (eg transfer of bond payments, any CCMA and Legal Separation Agreements)
· Each Payroll Specialist manages the Remedy Ticketing system on a daily basis, with respect to allocation of tickets to themselves and other team members. Payroll Specialists are split as per Head Office and sites breakdown due to high volumes.
· Analyses tickets to determine appropriate action and monitor report on Ticket status and variances in terms of Turn Around times (TAT) as per Service Level Agreement. Ensures follow-ups with ES Services on outstanding tickets/queries is completed prior to Payroll run.
· Adhere to monthly work schedule which involves co-ordination of work amongst the team to ensure that the payroll deadlines are met and monthly schedule completed
· Daily audit checks done within the team on Remedy tickets processed in SAP Payroll

KEY REQUIREMENTS
Matric with Accounting.
A Professional Payroll qualification is a requirement.
Minimum 3-5 years' working experience in a SAP Payroll System - within a similar sized complex organization.
Proficiency in MS Office
SAP Payroll - +- 3 to 5 years working experience required.
Requires analytical acumen, with good written and verbal communication skills
High attention to detail, with strong Rigour & Order
Ability to handle conflicting deadlines whilst managing interdependencies of various stakeholders