Distribution Assistant

Job description

Unilever is currently hiring for DISTRIBUTION ASSISTANT

Function:  Supply Chain

Work Level:   1

Reports to: Outbound logistics manager

Scope: Local

Location: Addis Ababa

Terms & Conditions: Full Time

ABOUT UNILEVER

With 3.4 billion people in over 190 countries using our products every day, Unilever is a business that makes a real impact on the world. Work on brands that are loved and improve the lives of our consumers and the communities around us. We are driven by our purpose: to make sustainable living commonplace, and it is our belief that doing business the right way drives superior performance. At the heart of what we do is our people – we believe that when our people work with purpose, we will create a better business and a better world. 

At Unilever, your career will be a unique journey, grounded in our inclusive, collaborative, and flexible working environment. We don’t believe in the ‘one size fits all’ approach and instead we will equip you with the tools you need to shape your own future.

Sub Function:

Customer Service & Logistics Excellence

JOB PURPOSE

Unilever is the place where you can bring your purpose to life with the work that you do – creating a better business and a better world.  If you are passionate about customer service and working in a high paced environment that is critical to meeting the business’ targets,  and at the heart of the business operations. then this role is just for you!

WHAT WILL YOUR MAIN RESPONSIBILITIES BE

Stock Check

·  Tracking and filing PODs (Proof of delivery)
·  Extracting and filing loaded reports
·  Ensuring timely arrival of shipments at KD points (Key distributors) and working closely with security and safety team to flag possible delays.
·  Maintaining an up-to-date delivery tracker.
·  Maintaining an up-to-date work order tracker
·  Ensuring timely POD submission from service providers (within 15 working days)
·  Compiling weekly & monthly safety reports and liaise with SHE team to implement the appropriate consequence management whenever violations occur.
·  Conducting quarterly transporter audits accompanied by Logistics coordinator, SHE and Security teams.
·  Ensuring timely settlement of invoices.
·  Ensure all documents relating to outbound logistics are properly documented.
·  Conduct shipment completion on SAP
·  Meticulous POD filing at archives
·  POD filing with in 15 days after dispatch.
·  100% delivery tracker completion.
·  100% Work order tracker completion.
·  Invoice settlement with in 30 days of submission.
·  Compile and share weekly transporter safety document.
·  100% Shipment completion trigger weekly.

Controls and Governance

·  Ensure all PODs are submitted within 15 days of dispatch.
·  Document all SOP for filing process.
·  Flag frequent violations with SHE team and implement the appropriate consequence matrix.
·  Ensure actual arrival dates of shipments are maintained similarly on SAP.
·  Participate in weekly KPIs review meetings.
·  Lead weekly transporter safety meetings.
·  Participate in quarterly CSHEC meetings.
·  Work closely with the CSE/ CD / Transport / Warehouse team to ensure shipments are delivered in a timely manner.
·  Ensure you have a bi- weekly performance review with LM.
·  Ensure you have Future fit plan (Development) in place every year.
·  Ensure at least 1 hour at minimum a week is spent on learning /degreed based on agreement with LM.
·  Ensure joining and contributing on the weekly outbound logistics connect held on Mondays.

WHAT YOU NEED TO SUCCEED

Experiences & Qualifications

ESSENTIAL

·  University degree completed in relevant field.
·  Minimum of 1 years’ experience within a supply chain organization.
·  Excellent working and analytical Knowledge of SAP and Excel.
·  Strong organizing skills.
·  Strong interpersonal and presentation skills.

PREFERRED

·  FMCG Experience, Engineering or Supply Chain degree

Skills

·  Customer Experience
·  Stakeholder Management
·  Digital Awareness
·  Document management
·  Problem Solving
·  Attention to Detail

Leadership

·  You are energized by delivering fantastic results. You are an example to others – both your results and your resilience. You are constantly on the lookout for better ways to do things, engaging and collaborating with others along the way.
·  As an individual you are the one responsible for your own wellbeing and delivering high standards of work. You must also focus on the Consumer and what they need. You are humble and have your head up, looking around to interpret evidence and data smartly, spot issues and opportunities to make things better.

·  Critical SOL (Standards of Leadership) Behaviors
·  PASSION FOR HIGH PERFORMANCE: Takes personal responsibility and accountability for execution and results. Has an owner’s mindset, using data and insight to make decisions.
·  PERSONAL MASTERY: Sets high standards for themselves. Actively builds own wellbeing and resilience.
·  CONSUMER LOVE : Whatever their role, always looks for better ways to serve consumers. Invests time inside and outside to understand the needs of consumers.
·  PURPOSE & SERVICE : Has humility, understanding that leadership is service to others, inside and outside Unilever.
·  AGILITY : Explores the world around them, continually learning and developing their skills.

Unilever embraces diversity and encourages applicants from all walks of life! This means giving full and fair consideration to all applicants and continuing development of all employees regardless of age, disability, gender reassignment, race, religion or belief, sex, sexual orientation, marriage and civil partnership, and pregnancy and maternity. 

Unilever is an organisation committed to equity, inclusion and diversity to drive our business results and create a better future, every day, for our diverse employees, global consumers, partners, and communities. We believe a diverse workforce allows us to match our growth ambitions and drive inclusion across the business. At Unilever we are interested in every individual bringing their ‘Whole Self’ to work and this includes you! Thus if you require any support or access requirements, we encourage you to advise us at the time of your application so that we can support you through your recruitment journey.