Personal Assistant (m/w/d) Home Operations
Unterföhring, GERMANY
Job description
Job Overview
The Personal Assistant to the Head of Home & Medical Operations provides high quality administrative, coordination and organisational support across a broad range of activities. This role is central to enabling the Heads of Home & Medical Operations to focus on strategic priorities by ensuring that day to day activities, schedules and communications are managed efficiently and effective. The successful candidate will be proactive, highly organised, with strong attention to detail and a calm, solutions focused approach. They will operate with high levels of integrity and professionalism managing often changing priorities in a fast moving environment.
Responsibilities
Responsibilities will include, but are not limited to, the following:
Executive Support
- Manage and prioritise the Heads of Home & Medical Operations calendar, appointments and correspondence.
- Coordinate meetings, prepare agendas and ensure materials and briefings are prepared in advance.
- Handle confidential information with discretion and maintain professional standards in all communications.
- Support travel arrangements, itineraries and logistics for both domestic and international travel as required.
- Anticipate needs and take initiative to resolve issues before they arise.
Operational Coordination
- Liaise with internal teams, suppliers and external partners to ensure smooth day to day operations.
- Track and follow up on action items, ensuring deadlines are met and updates are communicated.
- Assist in the preperation of documents, presentations, reports and correspondence.
- Support the coordination of project based activities as required.
Project and Task Management
Maintain oversight of ongoing initatives, ensuring timely progress and effective communication between parties.
Create and maintain systems for tracking deliverables, budgets and priorities.
Provide administrative support for key operational projects, incluuding research and documentation..
REQUIREMENTS
To be successful in this position you will need to have the following skills/experience:
Professional Experience
Proven experience as a Personal Assistant, Executive Assistant or similar role supporting senior leaders.
Excellent organisational and time management skills with the ability to manage multiple priorities.
Strong written and verbal communication skills with attention to detail.
High degree of professionalism, discretion and confidentiality.
Proficiency in Microsoft Office Suite.
Ability to work independently and anticipate needs in a dynamic environment.
86256 | Operations | Professional | Non-Executive | Allianz Partners | Full-Time | Permanent