Contract Management Specialist

Job description

Overview

Main Objective

·  This role is responsible for contract management of China sales and marketing, that includes contract template selection, engage cross function team, create draft, gather feedback, develop contract summary, upload into system, maintain contract price list, submission for approval, track supplier contract performance, sign off, close out, maintain supplier details, documentations, etc.

Purpose

·  Gatekeep and Execute contract management processes, use of appropriate tools to manage contract process.
·  Co-work with Global Procurement team to get RFx result and negotiated terms and conditions according to the company’s policy.
·  Achieve targets and maintain the appropriate control environment to secure quality and service standards.
·  Use contract management system to upload contracts and to followup approval completed appropriately.
·  Drive on continuous Improvement agenda for contract management process.
·  Support to translate contract price terms into catalogue items to maintain procurement automation.

Scope

·   The functionholder is covering for the China sales and marketing contracts.
Responsibilities

·  Co-work with legal and GP to selection the right contract template based on the purchasing goods or services.
·  Work with GP team or business user to get the negotiated terms and conditions.
·  Create contract draft based on the right template selected by incorporating the negotiated terms and conditions.
·  Engage with cross function team to review and gather feedback, revise or update the draft contract by incorporating all function valid comments.
·  Make contract key information summary (contract cover).
·  Upload contract into contract management systems and tracking contract approval in system.
·  Print contract hardcopy as per contract terms and express to supplier for sign off. Collection the hardcopy and document all contracts in filing room cabinet and related systems.
·  Maintain contract price list and translating it into catalog items and work with myBUY Admin to enable catalog automation to drive the process efficiency.
·  Perform contract execution performance tracking with users, cross functions, and suppliers. And, bridge suppliers, GP, users on any issues or changes which need to be escalated.
·  Manage contract close out at the end of contract life.
·  Perform contract change management as needed.
Qualifications

·  2-3 years experience with procurement or contract management
·  Good communication and analytical skills
·  Professional IT skills (Windows, Word, Excel, Power Point, Ariba, or other contract system)
·  Good English level