Accounts receivables

Job description

Company Description

SO/ Ras Al Khaimah is part of a coveted collection of hotels rooted in the world of fashion, commanding attention with it’s avant-garde design and creative approach to the world of luxury. This is a place where we celebrate brilliant individuals – you, our SO/ Icons. Welcome to your invite to the Front Row, a place where self-expression and experience count in equal measure.

Job Description

• Invoice Management : Prepare and issue invoices for all services provided by the hotel, including room bookings, food and beverage, events, and other charges.
• Receivables Monitoring : Monitor and track outstanding receivables, ensuring timely payment and addressing any overdue accounts.
• Payment Collection : Communicate with clients and guests to collect overdue payments and follow up on outstanding balances in a professional manner.
• Account Reconciliation : Reconcile accounts receivable records and investigate any discrepancies between the amounts billed and payments received.
• Payment Processing : Record and process all payments accurately, ensuring all transactions are logged and reported promptly.
• Aging Report : Prepare and maintain regular aging reports to track overdue accounts and ensure collections are made promptly.
• Credit Management : Review customer creditworthiness and work with the Finance Manager to establish appropriate credit limits and payment terms for clients.
• Customer Support : Address customer queries regarding invoices, payments, and account balances, providing clear and accurate information.
• Financial Reporting : Assist in the preparation of monthly, quarterly, and annual financial reports related to accounts receivable and overall cash flow.
• Compliance : Ensure compliance with company policies and legal requirements regarding the collection of receivables and management of customer accounts.
• Collaboration : Work closely with other departments, such as Front Office, Sales, and Events, to ensure all receivables are recorded and collected appropriately.
• Bad Debt Management : Monitor potential bad debts and assist in the escalation process for collection actions.

Qualifications

• Educational Background : Bachelor’s degree in Accounting, Finance, Business Administration, or a related field.
• Experience : Minimum of 2 years of experience in accounts receivable, accounting, or finance, with knowledge of hospitality or service industry operations.
• Technical Skills : Proficiency in accounting software (e.g., Microsoft Dynamics, SAP), hotel management systems (such as Opera or Micros), and Microsoft Office Suite (particularly Excel).
• Attention to Detail : Strong attention to detail, ensuring accuracy in invoicing, payments, and reconciliation processes.
• Communication Skills : Excellent verbal and written communication skills to interact effectively with clients, guests, and internal departments.
• Time Management : Strong organizational skills with the ability to manage multiple tasks and deadlines in a fast-paced environment.
• Problem-Solving : Ability to investigate and resolve discrepancies or issues related to receivables, payments, and customer accounts.
• Customer Service : Strong customer service orientation with the ability to manage difficult situations in a professional and courteous manner.
• Confidentiality : Ability to handle sensitive financial information with discretion and maintain confidentiality.