Tender Coordinator - Maternity Cover

Job description

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🔍Aberdeen, Scotland, United Kingdom

📅 223Total Views

📅 180003X2Requisition #

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Job Title:

Tender Coordinator

Job Purpose

·  The Tender Coordinator is expected to perform all, but not necessarily limited to, the following:

General

·  Take receipt of ITT (Invitation to Tender) docs from Tendering PCB / S&M / TM.
·  Log all new tenders within Business Development and Operations, and raise the enquiry number.
·  Expedite the initial kick-off process for all new tenders.
·  Collation of all tender submissions and submission of the same to the associated client.
·  Maintain a library of standard tendering submission literature.
·  Assist in day to day tendering activities.
·  Assist TM in the continuous improvement of tendering processes and procedures.

Reporting lines and interactions

Hierarchically reports to:

Tender Assurance Lead

Operationally reports to:

Tender Assurance Lead

Directly supervises:

N/A

Key interactions:

Internal: Win-It Management (Tendering Managers in particular), Tender Assurance Lead, Contracts Specialists, Estimators, Tender Project Managers.

Job Scope (budget, management, specific criteria):

Typical background and experience required:

Must have:

·  5 Standard Grades
·  Proficient in Microsoft Word, Excel and Powerpoint

Nice to have:

·  Any secretarial or business related college qualifications
·  Experience in tendering, compilation of tender documents

Main accountabilities:

Duties & Responsibilities:

·  Receive all enquiries via the PCB. This relates to all enquiries; namely pre-qual docs, budget enquiries, tenders etc.
·  Log all new enquires and request new tender no's.
·  Disseminate all the relevant information to Operations, Finance, HSE, QA/QC etc. as required on a case by case basis.
·  Expedite and obtain the relevant reviews / approvals for the Form of Acknowledgement and Confidentiality Agreement documentation. Submit to the relevant client in accordance with the requirements of the ITT.
·  Prepare the Tender Matrix for review and approval by CS & PM.
·  Commence initial compilation of the tender submission (generic submission literature (insurance fly sheets, track records, CV's, organigrams etc) from the tendering library or support departments).
·  Regular updating of the Tender Matrix over the life of the tender process, highlighting pinch points, delays etc.
·  Compilation of the final tender submission ensuring all documentation is presented / branded in accordance with group marketing / corporate guidelines.
·  Ensure both the timely delivery and the Client's receipt of the tender submission.
·  Assistance with clarifications where required.

Procedurally responsible for:

·  Development and ongoing management of the tender submission docs filing on the G:Drive. This excludes CS's working files management / filing which shall remain the responsibility of the CS's.
·  Continuous development and management of a tender submission library containing track records, generic fly sheets, CV's, database of images, organigrams etc.
·  Continuous refinement and improvement of TechnipFMC tender submissions, incl liaison with other regions to drive consistency throughout the group.

Additional information:

·  Punctuality and reliability.
·  Able to communicate with professional and technical personnel at all levels of the organisation.
·  Able to work within and contribute to a motivated and professional Commercial Team.
·  Well organised.
·  Self motivated and persistent.
·  Able to work on own initiative.
·  Willing to embrace new ideas and foster their adoption within the business.