Secretary Assistant M/F

Job description

Secretary Assistant M/F

About Technip Energies : 

Technip Energies is a leading engineering and technology company serving the energy transition, with leading positions in Liquefied Natural Gas (LNG), hydrogen and ethylene and with a strong presence in the growing blue and green hydrogen, sustainable chemistry and CO2 management markets. The company benefits from its strong project delivery model, supported by a broad offering of technologies, products and services.

With a presence in 34 countries, our 15,000 employees are fully committed to bringing our customers' innovative projects to life, pushing the boundaries of what is possible to accelerate the energy transition to a better future.
We offer you not only an opportunity, but also an inspiring experience in a truly international environment where you team up to push the boundaries through the innovation, creativity and team spirit expressed by our people. 

 

About the Job : 

Missions and responsibilities

Reporting to the head of the secretariat of the Engineering division, you will work as part of a team of 4 secretaries to assist the managers and employees of the division (approximately 800 persons) and to contribute to the implementation and adoption of digital solutions.

Your main tasks will be :

·  Prepare, transmit and follow all requests related to the Division's logistics: computer equipment, office, etc.
·  Accueillir et faciliter l'intégration des nouveaux arrivants (embauchés, prestataires et impatriés)
·  Welcome and facilitate the integration of newcomers (payroll, impatriates and contracted staff)
·  Organize travel and prepare expenses notes in the system
·  Ensure space management (organize internal moves, update plans, do floor simulations, ...)
·  Organize meetings / trainings
·  Ensure the recording of employee hours (registration, follow-up, approval, corrections, transfers, etc.)
·  Ensure the follow-up of the Division Purchase orders (intra-groups / outsourcing)
·  Update the CV database
·  Update of the Division's intranet site
·  Prepare presentations / survey (Powerpoint, Forms)
·  Issue various documents (Minutes of meeting, letters, etc)
·  Manage the outlook calendars of the Division management team
·  Set up and manage the tools needed to maintain expertise
·  Help develop the HSE culture
·  Organize Team buildings
·  Update the organization charts
·  Compile the monthly activity report

 

About You : 

BTS secrétariat + 1 or  2 years’ experience
Fluent written and spoken English
Another language would be appreciated  (Spanish, Italian, Russian)

Excellent computer knowledge (Outlook, excel, word, powerpoint, Sway)
Team spirit / Team work
Interpersonal skills
Proactive and autonomous
Organization / identification of priorities

 

All our positions are open to people with disabilities