Offers “Technip”

Expires soon Technip

Offshore Personnel Logistics Coordinator

  • Aberdeen (Aberdeen City)
  • Logistics

Job description

Job Title: Offshore Personnel Logistics Coordinator

Job purpose:

On behalf of Technip Singapore Services Pte (TPS), mobilise suitably qualified and certified personnel to both on and offshore locations as directed by the Offshore Personnel Lead, maintaining up-to-date and accurate personnel and payroll records.

Reporting lines and interactions:

Hierarchically reports to: Offshore Personnel Lead Coordinator

Operationally reports to: Offshore Personnel Lead Coordinator

Directly supervises: N/A

Key interactions (internally, externally):

Training and Competence Officer, Visa Unit, Offshore Workforce, Resource Coordinators and Marine Lead

Typical background and experience required:

Must have:

· Good administration and time management skills

· Effective interpersonal and communication skills, both written and verbal

· Literate and numerate

· Strong organisational skills

· Team player

· Good communicator

· Methodical

· Accountable

· Resilient

· Flexible

Nice to have:

· Good level of secondary education

· Recruitment experience

· Offshore Personnel Logistics experience

Main accountabilities:

· Mobilise and demobilise all crew for dedicated vessel(s) to both on and offshore locations as instructed by the Offshore Personnel Lead and/orOffshore Management Team (OMT)

· Work in close cooperation with the TOMS preferred travel provider to organise travel and accommodation for offshore personnel

· Ensure that all visas, work permits, etc are obtained prior to mobilisation by the respective TOMS Department

· Advise offshore personnel (and their agencies where appropriate) of mobilisation details, including travel and accommodation arrangements were appropriate and confirm details to OMT/Offshore Personnel Lead as appropriate

· Provide support to the Offshore Personnel Lead and OMT with sourcing of offshore personnel

· Ensure TOMS Administration are advised of all new starters prior to their mobilisation

· Ensure certification for offshore personnel is verified as current and appropriate for working in the relevant offshore sector prior to their mobilisation and a copy issued to TOMS Administration to be recorded in CMS and placed on the personnel file. Non-compliance to be advised to the Training and Competence Officer, Offshore Personnel Lead and vessel OMT

· Provide OMT with copies of qualifications/certification where appropriate

· Check Daily Project Reports and POB Reports on a daily basis and verify against system personnel records for tracking/payroll purposes

· Check payroll details on a weekly basis in relation to deductions, per diems, training days, attendance at project meetings/briefings and discipline checks to ensure correct payments are made

· Track project codes and task codes by global update and sectors to ensure offshore personnel time is costed to projects correctly

· Ensure all expenses are claimed correctly, including checking currency/exchange rate calculations. Check expenses are coded correctly, forward expenses for approval and send for processing

· Enter timesheets into GEOS for payroll purposes

· Investigate offshore related pay queries from personnel

· Develop and maintain positive relationships with OMT and offshore personnel by maintaining regular communication, including vessel visits where practical

· Provide information on offshore workforce as requested by Offshore Personnel Lead and TOMS/TPS Management

· Liaise with TOMS Planner to ensure offshore personnel roster and other associated document is up to date at all times

· Focal point for offshore personnel, responding to queries on personnel logistics and payroll in a timely fashion

· Answer telephone calls and emails in a timely fashion

· Maintain availability listing for non-core-crew personnel

· Provide cover and support for other Offshore Personnel Logistics Coordinators and Offshore Personnel Lead where required

· Undertakes duties as may reasonably be required in line with the incumbent's skills, knowledge, abilities and personal development opportunities

· Participate in the TOMS On Call Rotation

Make every future a success.
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