Document Controller

Job description

Job Title: Document Controller

Job Purpose: Responsible for providing Document Control services to the Project Team/ Department.

Reporting lines and interactions:

Hierarchically reports to: Lead Document Controller

Operationally reports to: Project Manager

Directly supervises: N/A

Key interactions: Planning, Client DC, Supplier DC, Project Teams, UKBU Depts

(internally, externally)

Typical background and experience required:

Must have:

· Good standard of education

· Good level of experience in a Document Controller role

· Relevant experience of Subsea Projects

· Competent in use of PC based application: Windows, MS Office and Web portal tools and Adobe Acrobat

· Good understanding of Document Control applications, systems and processes

· Good organizational skills and attention to detail

· Good time management skills

· Capable of working autonomously

· Attention to detail

· Good Interpersonal skills

· Ability to cope with periods of intense workload

Nice to have:

· Relevant experience of Lotus Notes xDB document management system

· Relevant secretarial or business administration qualification

Main accountabilities:

· Control all documentation entering and leaving the project, including its registering, numbering, filing and distribution, using Electronic Document Management Systems (EDMS), to allow rapid and efficient retrieval of documentation.

· Produce the project Master Document Register as and when required by the Project/Dept Manager

· Generate Reports as and when required by the Project/Dept Manager

· Provide assistance to Engineers in the use of Electronic Document Management System (EDMS)

· Control Correspondence using Electronic Document Management Systems (EDMS)

· Responsible in conjunction with other project members for the collation, formatting and issue of As-built dossiers.

· Responsible for the control of the Project/Dept Specific E-Mail database.

· Liaise with Reprographics Dept for arrangement of photocopying and courier services.

· Liaise with clients and subcontractors Document Controllers.

· Archive Project Documentation in accordance with the Technip Archiving Procedure

· Provide assistance to new starts

· Participate fully in Work Groups to constantly improve the Document Control Function

· Provide temporary cover as necessary for other Document Controllers during absences for holidays or sickness