Administrator (6 months)

Job description

🔍Aberdeen, Scotland, United Kingdom

New

📅 325Total Views

📅 190002PBRequisition #

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Job Title:

Administrator

Main accountabilities:

·Daily duties include internal mail distribution, PCB Lotus Notes mailbox administration and general support to team(s);

·Allocate document reference numbers from project specific registers;

·File and issue documentation in line with company format and procedures;

·Arrange business travel, maintain associated files and assist with visa appointment requests;

·Arrange medical appointments direct with company provider and maintain records;

·Maintain RP&IT personnel planner with annual leave, business travel, offshore trips and training days;

·Onboarding of new personnel, including internal promotions, transfers and leavers;

·Assist with administration of internal meetings and forums, e.g. book suitable resources/venue, send calendar invites, arrange catering/coach hire, etc.;

·Allocate pool equipment/tools on request - maintain registers and equipment on return (laptops, cameras, mobile phones, callipers etc.);

·Process business card, PPE, courier and stationery requests and maintain central registers;

·Ad-hoc support which may include arranging taxis, inputting expense claims, document scanning;

·Organise team building events as required;

·Record daily work activities and submit weekly timecards to ensure associated costs are recovered from projects;

·Raise helpdesk cases as required - Facilities, IT, Accounts Payable, Purchasing and Logistics;

·Compliance with site safety rules and hazard observation reporting;

·Compliance with Global and local business management systems and associated work instructions.

·Assist with any other business requirements as stated by the department Lead.

Qualifications (professional, technical, academic):

Essential:

·Previous experience in a similar role.

Peferred:

·Business administration qualification.

Typical background and experience required:

Essential:

·Competent in the use of Office 365 (Outlook, Word, Excel, PowerPoint, OneDrive), Adobe Acrobat and Lotus Notes.

·Good oral and written communication skills with respect for confidentiality.

·Proactive and flexible team player.

·High attention to detail and accuracy.

·Ability to use initiative and work with minimum supervision.

·Ability to prioritise workload and work well in stressful situations.

Nice to have:

·Office 365 – OneNote, SharePoint

·Methodical and flexible approach to new challenges.

Additional information:

·This position sits within a busy division providing specialist engineering support in two key areas:

-Internal Research & Development/Consolidation projects

-Global Project Management Teams (PMTs) within the TechnipFMC Group

·Training will be given on in-house software packages.