Export Logistics Assistant

Job description

Solvay is all about chemistry. We’re not just referring to chemical reactions here, but also to the magic that occurs when the brightest minds get to work together. This is where our true strength lies. In you. In your future colleagues and in all your differences. And of course, in your ideas to improve lives while preserving our planet’s beauty for the generations to come.

We are looking for:

The Export Logistics Assistant position plays an important role within Solvay.

We count on you for:

·  Coordinate all Container Export logistics operations of Soda Ash and Derivatives, in an efficient and cost effective manner, and in compliance with Solvay’s Standard Operating Procedures / compliance manual.
·  Coordinate and support container export related transportation requirements with shipbrokers, ocean carriers, railroad carriers, freight forwarders, and drayage companies.
·  Coordinate transportation activities with Planning, Operations, and purchasing team according to the weekly tactical meetings.
·  Revise UP freight schedule / orders as needed to meet demands and minimize costs.
·  Coordinate transportation requirements as planned by the Soda Ash & Derivatives Supply Chain Team on a daily basis for container shipments.
·  Work closely with the plant, procurement team, ship lines, and terminals for efficient coordination of cargo readiness, and shipments.
·  Execute daily management and coordination of rail shipments in alignment with weekly tactical meeting discussions, and interim plan changes if any.
·  Assist in planning and managing inventory efficiently and effectively at different levels, and reconcile inventory with terminals.
·  Coordinate pre and post shipment process & documentation including bills of lading and timely payment of ocean freight.
·  Proactively identify problems and swiftly implement the appropriate solution.
·  Log and follow up service issues with providers.
·  Provide support to other Logistics Teams as needed and interact with other departments to respond to their needs.
·  Handle incoming inquiries/communications from customers/Front Office and logistics service providers as required, ensuring that issues are resolved both promptly and thoroughly.
·  Execute SAP transactions including but not limited to Sales Orders, Stock Transfers, Delivery and/or manage the freight forwarders who complete this transactions directly in SAP.
·  Check figures and documents for correct entry and mathematical accuracy for high level of data quality.
·  Collect COA and quality data from the plant on product shipped for export and communicate with stakeholders.
·  Prepare, compile, collate, and distribute completed export documentation as requested by the customers/Front Office. (COAs, Certificates of Origin, etc.)
·  Either create case for customer complaints or input information for the investigation in CRM, gather and upload supporting documentation to the case.
·  Be available for overtime when the need arises, including weekends. Overtime pay will be as per company policy.
·  Perform other duties as requested or assigned by the manager.
·  Perform back-up duties for the Bulk Export Coordinator position for Vessel movements when they are on vacation or unavailable.

You can count on us for:

This role offers a unique opportunity for the candidate to be part of a growing Soda Ash and Derivatives family and participate in the ambitious transformation journey Solvay is launching in order to further upscale our capabilities. It gives the candidate's the opportunity to be recognized as the orchestrator of our Soda Ash and Derivatives benefit from a large autonomy to define how we will reach our ambitions with respect to process standardization.

You will bring:

·  Bachelor’s degree required, preferably in Supply chain or related field.
·  Minimum of 3 year of export and import operational experience specifically ocean freight for Containers.
·  Proficient in SAP and MS office applications with focus on Excel, Word, Access & Power Point.
·  Working knowledge on export operations of dry bulk commodities, both bulk and containerized, charter parties & Laytime computation.

You will get:

·  Competitive salary; salary range of $64,000 - $80,000/annually. Since actual compensation packages are based on a variety of factors unique to each candidate we may ultimately pay more or less than the posted base salary range. Total compensation for this role also includes bonus and/or other incentives.
·  Health insurance
·  Life insurance
·  16 weeks of maternity/paternity and co-parenting leave
·  Training Platform for all employees
·  Free language courses (24 languages available)
·  Solvay Shares Plan
·  Free Well-Being sessions (physical and psychological)

Additional information:

·  Proficient with G Suite (Google Apps) including Gmail, Hangouts, Calendar, and Google+ for communication; Drive for storage; Docs, Sheets, Slides, Forms, and Sites for collaboration.
·  Ability to work in, and adapt quickly to changes and uncertainties.
·  Excellent customer service work ethic.
·  Ability to collaborate with internal and external parties.
·  Strong organizational and analytical skills.
·  Occasional on-call responsibility for after-hours and emergency support.
·  Hybrid Work environment with minimum of 2 days in the office per week.
·  Strong communication (verbal and written), and listening skills

About us

·  Solvay, a pioneering chemical company with a legacy rooted in founder Ernest Solvay's pivotal innovations in the soda ash process, is dedicated to delivering essential solutions globally through its workforce of over 9,000 employees. Since 1863, Solvay harnesses the power of chemistry to create innovative, sustainable solutions that answer the world’s most essential needs such as purifying the air we breathe and the water we drink, preserving our food supplies, protecting our health and well-being, creating eco-friendly clothing, making the tires of our cars more sustainable and cleaning and protecting our homes. As a world-leading company with €5.6 billion in net sales in 2022 and listings on Euronext Brussels and Paris (SOLB), its unwavering commitment drives the transition to a carbon-neutral future by 2050, underscoring its dedication to sustainability and a fair and just transition.
·  At Solvay, we seek to promote unity and not uniformity. We value the diversity that individuals bring and we invite you to consider a future with us, regardless of background, age, gender, national origin, ethnicity, religion, sexual orientation, ability or identity. We encourage individuals who may require any assistance or accommodations to let us know to ensure a seamless application experience. We are here to support you throughout the application journey and want to ensure all candidates are treated equally. If you are unsure whether you meet all the criteria or qualifications listed in the job description, we still encourage you to apply.

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