Executive Administrative Assistant - Office of the General Counsel | Hybrid

Job description

At Allianz Life, we are guided by our mission – we secure your future – and by our common goal of caring for tomorrow. We care for our employees by promoting an inclusive culture where everyone has the opportunity to grow and be rewarded for their success. We care for our customers by creating new products that help them protect their families and pursue their retirement goals. We care for our community by giving time, resources, and donations. And we care for the future by supporting sustainability, protecting the local environment, and promoting societal equity.

 

What you do:

The Executive Administrative Assistant will provide administrative support to the Allianz Life General Counsel, a member of our Executive Leadership Group (ELG).  Working with a high degree of independence, you will help manage workflow, meet service expectations, and support the Legal, Ethics & Compliance division's strategic projects for the enterprise.  You will also work in partnership with other ELG division administrative assistants to support leadership and company-wide meetings, projects, events and initiatives.  You will report directly to the General Counsel.

 

·       Maintain Leadership calendars, including scheduling meetings, speaking engagements, and travel (may include domestic and international) arrangements.

·       Maintain leader/division records and filing system.

·       Receive, answer, or route incoming telephone calls.

·       Compose, edit, and distribute division communication, create PowerPoint presentations.

·       Research and obtain information for routine and moderately complex reports and special assignments.

·       Attend leadership team meetings, track action items and follow up.

·       Prepare, reconcile, and submit expense reports and invoices.

·       Support and may lead special projects as assigned.

·       Keep the General Counsel advised of time-sensitive and priority issues, ensuring appropriate follow-up.

·       Other additional and/or alternative tasks as assigned from time to time, including supporting other departments or Executives.

 

What you bring:

·       4+ years of administrative experience required supporting senior and/or executive-level organizational leaders; 6+ years of administrative experience preferred

·       Superior verbal and written communication skills, includes composing and editing written communication

·       Well organized with the ability to prioritize multiple projects with deadlines

·       Flexibility - priorities change on a daily basis because of the fast pace the enterprise works under

·       Project management skills

·       Proven initiative, able to work independently with minimal supervision

·       Confidentiality - Enterprise-wide confidential information is sometimes required to complete the responsibilities of this job.

·       Proficient in Word, Excel and Power Point

 

Education

·       Two-year degree or equivalent work experience required

·       Four-year degree preferred

 

What we offer:

At Allianz Life, we’re proud to provide a benefits package that supports the True Balance of our employees and their families. We offer: a choice of comprehensive medical, dental and vision plan options, health savings account, tuition reimbursement, student loan retirement plan, annual paid leave, an outstanding 401(k) company match, and life insurance. Plus, our employees enjoy an award-winning campus with an array of discounted amenities, including an onsite health center, child development center, fitness facility, convenience store and two cafeterias. Our employees and leaders take an active role in shaping our culture through our Employee Resource Groups, whose activities and advocacy contribute to an environment that welcomes, includes and celebrates diversity. Our great benefits, campus amenities and inclusive, engaged culture are among the many reasons we’re recognized as a top workplace employer.

59922 | Legal & Compliance | Professional | Allianz US Life | Full-Time | Permanent

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Allianz Group is one of the most trusted insurance and asset management companies in the world. Caring for our employees, their ambitions, dreams and challenges, is what makes us a unique employer. Together we can build an environment where everyone feels empowered and has the confidence to explore, to grow and to shape a better future for our customers and the world around us. We at Allianz believe in a diverse and inclusive workforce and are proud to be an equal opportunity employer. We encourage you to bring your whole self to work, no matter where you are from, what you look like, who you love or what you believe in. We therefore welcome applications regardless of ethnicity or cultural background, age, gender, nationality, religion, disability or sexual orientation.

 

Great to have you on board.  We care for tomorrow.

Nearest Major Market: Minneapolis