Executive Assistant

Job description

Allianz Services is part of Allianz Group, one of the world's leading insurers and asset managers and has succeeded in becoming one individual business segment by combining various businesses from different parent companies. Allianz Services is running service delivery operations in Romania, India, Mauritius and Morocco as well as is operating Consulting hubs in Germany, USA, Italy, France and Singapore with almost 6000 colleagues globally.
 

 

Allianz Services Romania has a key role in the transformation of the Group by improving operations and creating a superior experience for customers, offering actuarial, financial, IT, HR and governance services. Our team counts over 1000 passionate professionals whose main assets are the expertise and top qualifications, combined with multilingual skills, ranging from English, German, French and Italian, to Portuguese, Spanish and Romanian.  

 

At Allianz Services Romania, we aim to attract best talents and create an inspiring environment for our people to develop, while unceasingly caring for our community and for shaping a better future together!

 

Job role

 

In close collaboration with your direct manager, you will provide support for the coordination of various departments and areas of business.

 

What you will do

 

·  Develops decision documents, prepares presentations and communication for their direct manager and follows up on them
·  Manage and handle daily operational tasks including the review of correspondence addressed to their direct manager, research, and preparation of information to conduct briefings etc.
·  Responsible to deliver content for certain key meetings (e.g. management meetings) on time, in quality and budget including follow up and taking minutes
·  Ensures the manager's day to day activity runs smoothly and their agenda is up to date
·  In addition, you assist in the preparation of strategic issues and combine the operational and the strategic view. Through your professional, communicative nature, you work as an interface inside and outside the company
·  Sets up and maintains project and milestone plans (agile and traditional), planning of meetings and workshops, support resource and capacity planning
·  Monitors project progress (e.g. work status, requirements, velocity), cost, budget, quality, risk and other specific project KPIs or dashboards
·  Prepares  data for reporting purpose, execute (standard) project reports, develop/establish new reporting based on project needs

 

What you bring

 

·  Fluency in English and Romanian
·  University degree
·  Experience in working with senior level management
·  Experience in large impact project/process/change initiatives, project management skills used to develop detailed process steps and project plans to be implemented globally would be an advantage.

 

You have

 

·  Solid presentation skills
·  Business acumen
·  The ability to communicate with various levels of management
·  Excellence analytical and organizational skills
·  Proficiency in MS Office knowledge, particularly in Excel and PowerPoint
·  Adaptable and flexible mindset
·  Ability to work under pressure

What we offer

 

Come to the Allianz side! We have attractive compensation and incentives:

·  Fixed salary compensation along with fixed benefits.
·  Flexible benefits that can be individually customized, so that they best suit your needs.

 

Fixed Benefits - We place people at the core of what we do, this is why we are committed to your personal wellbeing and professional growth.

 

·  Additional vacation days (work tenure, Allianz tenure, special events, Paid day for child medical check-up)
·  Rewards and Recognition Program (Team Excellence Award, Anniversary Awards, Above & Beyond Awards, Thank you for your contribution!)
·  Complete training curricula available (tailored courses): International Certifications (Agile, Lean Six Sigma, Prince, ITIL, IFOA, ACCA, IACCM etc.), Comprehensive Leadership Programs, LinkedIn Learning, German Language Courses for any level
·  All you can read with Bookster
·  Share Purchase Plan
·  Allowances for special events (Birth Allowance, Losing a Family Member)
·  Flexible working environment (work from home, hybrid)

 

FlexiBenefits - We care about the performance of our employees and we know it can only be reached by ensuring your proper work-life balance: Medical services , Private pension, Internal Tourism, Meal Tickets and many other benefits of your choice.

 

 

The personal information that you may provide to us (including sensitive information) may be provided to Hiring Managers for the purposes of assessing your suitability as a candidate.

 

Only suitable candidates will be contacted. All applications will be treated with confidentiality.

 

Allianz Group is one of the most trusted insurance and asset management companies in the world. Caring for our employees, their ambitions, dreams and challenges, is what makes us a unique employer. Together we can build an environment where everyone feels empowered and has the confidence to explore, to grow and to shape a better future for our customers and the world around us.

 

We at Allianz believe in a diverse and inclusive workforce and are proud to be an equal opportunity employer. We encourage you to bring your whole self to work, no matter where you are from, what you look like, who you love or what you believe in.

We therefore welcome applications regardless of ethnicity or cultural background, age, gender, nationality, religion, disability or sexual orientation.

 

 

-