Sales Coordinator – Diabetes Care Division (Mississauga)

Job description

JOB DESCRIPTION:

Abbott is a global healthcare leader that helps people live more fully at all stages of life. Our portfolio of life-changing technologies spans the spectrum of healthcare, with leading businesses and products in diagnostics, medical devices, nutritionals and branded generic medicines. Our 103,000 colleagues serve people in more than 160 countries.

As a global leader in diabetes care, Abbott is constantly working to deliver the highest quality products and unwavering support to our customers. Through a steadfast commitment to research, technology and state-of-the-art manufacturing, Abbott has developed a diverse portfolio of breakthrough diabetes products designed to meet the needs of each unique patient.

Our innovative product development program is responsible for several groundbreaking technologies. Keep looking to our dedicated teams for the next generation of highly innovative and effective glucose monitoring products. We aim to set the standard for helping patients and health care providers to potentially achieve the best health outcomes.

Status: Regular, Full Time

Position Overview:

The Sales Coordinator is responsible for various coordination, support and administrative tasks within the sales team. The Coordinator reports to the National Sales Director and closely works with the marketing, operations and finance teams.

Responsibilities:

• Provides administrative services utilizing: Microsoft Word, Excel and PowerPoint, fax, photocopy etc.
• Coordinate all approvals of Purchase Orders (PO) and invoices.
• Prepare weekly expense reports for National Sales Director.
• Coordinate National Sales Director calendar with meetings and travel.
• Coordinates travel and hotel arrangements for group sessions and/or meetings requiring internal and external participation often involving senior management, independently.
• Designs and creates forms for internal and external use.
• Initiates and processes the ordering for materials, treats invoices for payment.
• Assists management in the logistic process.
• Coordinate sample management (salesforce, conferences, etc) via third party and provide monthly reports to marketing team.
• Manage and coordinate the promotional tool reprints.
• Maintain and compile competitive product information.
• Ensure logistics for all conferences and trade shows by identifying, assembling and coordinating requirements and ensuring on-site coordination:
  • Liaison with the medical associations and organizations in relation to annual conferences and/or trade shows
  • Scheduling and assignments
  • Coordination of booth organization and set-up

Required Education and Experience:

• College, three years (technical) degree.
• 3 to 5 years of relevant experience.
• Administrative and project management experience.
• Experience with various financial processes such as PO, material inventory management.
• Experience working with marketing team and third-party suppliers.

Required Skills and Abilities:

• Leadership and accountability.
• Detail-oriented.
• Proven organizational, written and oral communication skills, English and French.
• Ability to work with minimal or no supervision and guidance.
• Ability to exercise initiative, i.e., think before doing, take on more before being asked, proactively anticipate needs and requirements and act accordingly.
• Superior time management and priority setting skills.
• Project and process management skills.
• Good understanding of financial processes.
• Capacity to manage tight deadlines.
• Proven capability to work in a team and to manage multiple deadlines and projects.

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