Payroll Administrator - Abbott Point of Care (Ottawa)

Job description

JOB DESCRIPTION:

About Abbott

Abbott is a global healthcare leader, creating breakthrough science to improve people’s health. We’re always looking towards the future, anticipating changes in medical science and technology.  

Working at Abbott

At Abbott, you can do work that matters, grow, and learn, care for yourself and family, be your true self and live a full life. You will have access to:

·  Career development with an international company where you can grow the career you dream of.
·  A company recognized as a great place to work in dozens of countries around the world and named one of the most admired companies in the world by Fortune.
·  A company that is recognized as one of the best big companies to work for as well as a best place to work for diversity, working mothers, female executives, and scientists.

The Opportunity

This position works out of our Ottawa, Ontario location in the Point of Care, Diagnostics division. We’re empowering smarter medical and economic decision making to help transform the way people manage their health at all stages of life. Every day, more than 10 million tests are run on Abbott’s diagnostics instruments, providing lab results for millions of people.

Our Point of Care diagnostic portfolio spans key health and therapeutic areas, including infectious disease, cardiometabolic, informatics and toxicology.

Our diagnostic solutions are used in hospitals, laboratories, and clinics around the globe. The crucial information derived from our tests, instruments and informatics systems are often the first step in patient care decision making for hundreds of health conditions from heart attacks to blood disorders to infectious diseases and cancers.

The successful candidate for this position will work as a member of Ottawa Payroll team and will be responsible for processing all aspects of a semi-monthly payroll for non-union employees.

What You’ll Do

·  Process the payroll and all changes including new hire information, contract conversions, retroactive adjustments, etc. according and within deadlines on a semi-monthly basis.
·  Download the Workday change files each pay and verify all payroll changes are accurate and include approved backup for audit purposes.
·  Download and verify the Morneau Benefits change files each pay and verify for accuracy.  Import the change file and adjustment file to ADP for updating payroll.
·  Import data from timekeeper to ADP payroll on a weekly basis and balance spreadsheets, validate overtime rates and ensure pay codes, etc. are accurate.
·  Reconcile Kronos vacation, sick and exception hour reports and import information on semi-monthly basis.
·  Assigning payroll ID numbers to agencies and APOC new hires.
·  Prepare and import taxable money from blood collection program on a semi-monthly basis.
·  Manage permissions within Timekeeper.
·  Administer the Total Access payroll online payroll system, including providing instructions and payroll ID to all new hires and resetting passwords, as required.
·  Work closely with MyHR Team Managers and employees to ensure all payroll changes are processed accurately and within deadlines.
·  Process Monthly Group Insurance and WSIB benefit billings and remit payments accurately and on a timely basis.
·  Assist with processing Short Term Disability (STD) payments and leave payments as required.
·  Process Record of Employment forms via the web and provide copies to employees as required and within legislated timeframe.
·  Prepare accurate monthly payroll journal entries and month end finance reports and distribute to the Finance Department on a timely basis.
·  Provide accurate overtime and vacation accruals to Finance on a timely basis.
·  Prepare and post semimonthly vacation/sick SQL reports for employees and Managers reference and provide managers and employees information regarding balances as required.
·  Prepare and provide RRSP contribution files semi-monthly to RBC.
·  Assist with the ADP upgrade project, including testing, parallel runs, etc. as required to ensure successful.
·  Provide accurate annual stock contribution reports to Head Office by annual deadlines for 3 separate stock plans.
·  Provide semi-annual Global stock contribution reports to Head Office semi-annually at end of January and July as required.
·  Balance and post quarterly stock dividend payments to employees.
·  Assist with Kronos processing and update vacation accruals for temporary employees in Kronos.
·  Complete and balance WSIB and EHT reconciliations annually and provide any/all remittances prior to legislated deadlines.
·  Review Payroll Procedures Manual regularly and update and document all payroll procedures as required.
·  Assist with balancing and providing yearend T4 and T4A’s accurately and within legislated deadlines.
·  Cross train on all Payroll Manager responsibilities including processing terminations, leaves, STD administration, preparing and processing wire payments and provide support as required.
·  Keep up to date on all payroll related legislation.
·  Promptly respond to all employee questions and concerns and provide high quality customer service to all customers.
·  Other miscellaneous duties as may be requested.
·  Assist with Annual Hospital Campaign and managing events and administration of Campaign.

Required Qualifications

·  Minimum 3-6 years in a Payroll Administrator role.
·  The typical minimum level of education to perform this job competently is completion of a 3-year College or Technical School Diploma (ie. Business Administration or Human Resources) program or equivalent work experience.
·  Canadian Payroll Association certificate is an asset.
·  Superior communication and interpersonal skills.
·  Ability to operate independently within a broad scope of responsibilities under minimal supervision and deal with shifting priorities.
·  Effective project management skills.
·  Ability to effectively work under tight time constraints and balance multiple priorities.
·  Customer focused.
·  Timelines, accuracy, and strength in communicating and interpreting financial information and reports.
·  Ability to maintain confidentiality of employee information.
·  Knowledge of Ontario Employment Standards and other payroll-relation legislation for Ontario and Canada.
·  Strong Microsoft Excel skills.
·  Intermediate knowledge of ADP, Ceridian, Kronos, or another Payroll Database.

Abbott Canada is committed to the hiring, advancement, and fair treatment of individuals without discrimination based on factors such as race, sex, colour, ethnic or national origin, religion, disability, age, citizenship, family or marital status, political beliefs, sexual preference or other factors included in human rights legislation.

Our diversity goals for recruitment, hiring, and retention are embedded in our corporate goals, and our diversity initiatives are supported by the highest level of the organization.

We strongly believe that a diverse workforce fosters more creative and innovative thinking throughout the organization. Creating an inclusive environment, where everyone is respected and valued, enables us to leverage our diversity as a business driver and strengthens our position as a global leader.

Abbott strives to promote and maintain an inclusive, high-performing culture that allows all employees to reach their full potential and contribute to Abbott’s success.

     

The base pay for this position is
N/A

In specific locations, the pay range may vary from the range posted.

     

JOB FAMILY:

Accounts Payable & Receivables, Credit & Collection, & Payroll

     

DIVISION:

APOC Point of Care

        

LOCATION:

Canada > Ottawa : 185 Corkstown Road

     

ADDITIONAL LOCATIONS:

     

WORK SHIFT:

M-F (Canada)

     

TRAVEL:

Not specified

     

MEDICAL SURVEILLANCE:

Not Applicable

     

SIGNIFICANT WORK ACTIVITIES:

Continuous standing for prolonged periods (more than 2 consecutive hours in an 8 hour day)