Payroll Administrative Assistant

Job description

JOB DESCRIPTION:

The point-of-care (POC) testing industry is changing faster than ever. At Abbott Point of Care, we’ve stayed ahead of the curve. We are a worldwide leader in fundamentally changing healthcare delivery at the point of care with solutions that are intuitive, innovative, reliable, and cost-effective for our customers. 

We are currently seeking a Payroll Administrative Assistant for our Ottawa test cartridge manufacturing facility. As a member of our Payroll/HR Team, you will play a key role providing support to the Payroll Team, Payroll Manager, Recruiting Manager and HR Manager with daily tasks and projects.

·  Payroll support; process and validate time and attendance entries using weekly reports, respond  to employee and manager pay and vacation concerns, validate payroll changes/reports and mail copies of employee pay stubs and T4 forms as required
·  Administrator for ADP Total Access online pay statements.
·  Maintain In House System with Access Rights for Managers, Supervisors & Team Leaders.
·  Responsible for “leave administration”.  Co-ordinate leave information & forms with Managers, employees, Blue Cross, EHS and Payroll Team semi-monthly to assist with processing accurate payments.
·  Complete quarterly report for EHS.
·  Assume maintenance of business process (LoginTrak).
·  Recording taxable benefits and calculating gross up payments.
·  Administrative support for BHR with L&D training coordination and Clara Abbott Foundation.
·  Assist employees with myHRTeam Service Center requests and coordinate paperwork with myHRTeam for employees (eg. benefit forms, new hire forms & pension forms).
·  Assist myHRTeam with gathering employees’ Blue Cross benefit information and employment verifications.
·  Assist with gathering data for Finance and IT Auditors, as required.
·  Provide support to Payroll Team, Payroll Manager and Business HR Manager.
·  Schedule and coordinate interviews for Recruiting Manager and Line Managers.
·  Maintain and provide new employee ID numbers to myHRTeam.
·  Update Recruiting Worklet in Workday for Recruiting Manager.
·  Send onboarding documents to new hires and forward completed forms to myHRTeam.
·  Manage new hire orientation files and assist new hires with onboarding in Workday.
·  Assist Recruiting Manager at career fairs; prepare materials for the career fairs, as required.
·  Maintain HR and Payroll filing.
·  Maintain Payroll & HR policies, forms and procedures and ensure intranet site is updated
·  Maintain contract and maternity end date reports and ensure managers/team leaders contact myHRTeam to advise of terminations and return from maternity/parental leaves.
·  Provide assistance to Managers and Employees with Workday transactions.
·  Order office supplies and perform other administrative duties as required.

Experience

·  Minimum 1-3 years in an Administrative role.

Knowledge, Skills and Abilities

·  The typical minimum level of education to perform this job competently is completion of a 3 year College or Technical School Diploma (ie. Business Administration or Human Resources) program or equivalent work experience.
·  Canadian Payroll Association certificate is an asset.
·  Work efficiently and effectively in a fast paced environment
·  Effectively adapting to tight deadlines, heavy workloads, and sudden or frequent changes in priority in order to accomplish objectives.
·  Ensuring that work accomplished is accurate in all relevant aspects.
·  Attention to detail skills and strong team player is essential.
·  Working with and coordinating the activities of persons over whom the incumbent may have no direct authority; attention and energy are focused on bringing various activities together to meet timetable(s).
·  Demonstrating self-motivation; effective performance is driven from within.
·  Ensuring confidentiality and sensitivity when dealing with HR and payroll information.
·  Writing clearly and concisely to explain information in a well thought out, logical and effective manner

Abbott Canada is committed to the hiring, advancement and fair treatment of individuals without discrimination based on factors such as race, sex, colour, ethnic or national origin, religion, disability, age, citizenship, family or marital status, political beliefs, sexual preference or other factors included in human rights legislation.

Our diversity goals for recruitment, hiring, and retention are embedded in our corporate goals, and our diversity initiatives are supported by the highest level of the organization.

We strongly believe that a diverse workforce fosters more creative and innovative thinking throughout the organization. Creating an inclusive environment, where everyone is respected and valued, enables us to leverage our diversity as a business driver and strengthens our position as a global leader.

We will provide accommodation, accessible formats and/or communication supports required due to disability during our recruitment process upon request, in accordance with the Accessibility for Ontarians with Disabilities Act (Ontario). Requests may be made by contacting our head office at 1-800-361-7852.

Abbott strives to promote and maintain an inclusive, high-performing culture that allows all employees to reach their full potential and contribute to Abbott’s success.
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JOB FAMILY:

Administrative Support

DIVISION:

APOC Point of Care

LOCATION:

Canada > Ottawa : 185 Corkstown Road

ADDITIONAL LOCATIONS:

WORK SHIFT:

Standard

TRAVEL:

Not specified

MEDICAL SURVEILLANCE:

Not Applicable

SIGNIFICANT WORK ACTIVITIES:

Not Applicable