Legal Administrative Assistant II

Job description

Abbott is a global healthcare leader that helps people live more fully at all stages of life. Our portfolio of life-changing technologies spans the spectrum of healthcare, with leading businesses and products in diagnostics, medical devices, nutritionals and branded generic medicines. Our 107,000 colleagues serve people in more than 160 countries

     

JOB DESCRIPTION:

Our location in Abbott Park, IL currently has an opportunity for Legal Administrative Assistant. The Legal Administrative Assistant provides general administrative and project-based support to the Legal/OEC team, including attorneys, directors, paralegals, as assigned.

WHAT YOU’LL DO

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Responsibilities include all administrative functions of the department: answering phones, calendar management, scheduling travel, processing expense reports, meeting/event planning, creating or modifying business documents, managing correspondence, handling teleconference and mobile phone setups, acting as a liaison for remote access issues.

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Assists department with projects, including basic project management, basic research, and drafting communications

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Uses and understands Microsoft Office Suite and other business-specific software, including the Corporate Travel Web site, document management system, matter management system and employee performance management systems (as applicable).

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Uses intermediate to advanced software skills to perform work assigned.

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Coordinates and maintains departmental files, as assigned, in compliance with corporate and government regulations.

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Coordinates new employee office set-ups and onboarding.

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May train/coordinate work for new administrative assistants.

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Responsible for compliance with applicable Corporate and Divisional Policies and procedures.

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Follows purchasing and requisition procedures, Corporate Security and Privacy Rules, Corporate Branding Guidelines, and Copy Center procedures (if applicable).

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Consistently interacts with high-level executives.

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Working with cross-functional teams in connection with projects.

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Intermediate knowledge and understanding of business processes and requirements.

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Frequently handles confidential or business-sensitive information. Data is typically employee-level or one-dimensional.

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Maintains and may manage calendars, including meeting and travel scheduling and domestic and international travel arrangements.

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Proactively identifies and resolves scheduling conflicts.

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Point of contact for team schedules.

EDUCATION AND EXPERIENCE YOU’LL BRING

Required

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High School diploma or equivalent. Some college preferred.

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3+ years previous admin experience or equivalent.

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Operates with general instruction and some supervision.

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Intermediate to advanced knowledge of Microsoft Office Suite, Adobe Acrobat, Visio or OrgPlus, and Lotus Notes or Outlook.

WHAT WE OFFER

At Abbott, you can have a good job that can grow into a great career. We offer:

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Training and career development , with onboarding programs for new employees and tuition assistance

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Financial security through competitive compensation, incentives and retirement plans

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Health care and well-being programs including medical, dental, vision, wellness and occupational health programs

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Paid time off

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401(k) retirement savings with a generous company match

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The stability of a company with a record of strong financial performance and history of being actively involved in local communities

Learn more about our benefits that add real value to your life to help you live fully:  www.abbottbenefits.com

Follow your career aspirations to Abbott for diverse opportunities with a company that provides the growth and strength to build your future. Abbott is an Equal Opportunity Employer, committed to employee diversity.

Connect with us at www.abbott.com , on Facebook at www.facebook.com/Abbott and on Twitter @AbbottNews and @AbbottGlobal.

     

JOB FAMILY:

Administrative Support

     

DIVISION:

GENC General Counsel

        

LOCATION:

United States > Abbott Park : AP06A Floor-1

     

ADDITIONAL LOCATIONS:

     

WORK SHIFT:

Standard

     

TRAVEL:

No

     

MEDICAL SURVEILLANCE:

No

     

SIGNIFICANT WORK ACTIVITIES:

Continuous sitting for prolonged periods (more than 2 consecutive hours in an 8 hour day)

     
Abbott is an Equal Opportunity Employer of Minorities/Women/Individuals with Disabilities/Protected Veterans.

     
EEO is the Law link - English: http://webstorage.abbott.com/common/External/EEO_English.pdf

     
EEO is the Law link - Espanol: http://webstorage.abbott.com/common/External/EEO_Spanish.pdf