Business Coordinator/Administrative Support, based in Maidenhead

Job description

JOB DESCRIPTION:

A fantastic opportunity for a business administrator/coordinator to join a fast-paced, global healthcare organisation.

This role supports the organisation of events, trade shows and meetings for Abbott Vascular across a variety of international countries (focusing on Nordic countries), based from our head office in Maidenhead. You will be joining a growing marketing organization and will work with colleagues that perform the same role for different regions.

Main responsibilities include:

• Events and congress coordination – working with the Marketing team, you will take ownership for the logistics of key events, working to deadlines and mindful of cost savings and budget guidelines, ensuring a seamless and efficient service to all stakeholders. Event attendance (and therefore international travel) may occasionally be required.
• Ownership of the administrative side of Advertising and Promotional spend – to include record keeping, ordering and distribution of materials.
• Maintenance of office administrative procedures, to include vendor correspondence, filing, distribution list updates, record keeping for regulatory/compliance audits.
• Provide administrative support to Region North teams as required.
• General office/clerical duties.
• Building and maintaining positive working relationships with internal and external stakeholders (such as suppliers/agencies), demonstrating superb customer service skills.
• Completing compliance paperwork according to Abbott's procedures in relation to Healthcare Professionals sponsorship.

What you'll need:

• Education to GCSE standard (or equivalent)
• Some prior experience in administrative role/s - we are very flexible on the level of experience
• Good level of initiative
• Organizational skills (incl. prioritization, multitasking and planning of tasks)
• Ability to work well under pressure
• Professional manner and strong communication skills
• It would be advantageous but not essential to speak one (or more) Nordic languages

This is a great opportunity for anyone from an administrative background with a strong work ethic, whether that be someone with minimal admin experience, through to an experienced events coordinator/manager.

As you'd expect from a global healthcare company, we offer a fantastic range of benefits including competitive salaries, a superb defined contribution pension scheme, private healthcare, life assurance and a flexible benefits scheme.

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