Administrative Assistant II

Job description

Abbott is a global healthcare leader that helps people live more fully at all stages of life. Our portfolio of life-changing technologies spans the spectrum of healthcare, with leading businesses and products in diagnostics, medical devices, nutritionals and branded generic medicines. Our 114,000 colleagues serve people in more than 160 countries.

     

JOB DESCRIPTION:

Working at Abbott

At Abbott, you can do work that matters, grow, and learn, care for yourself and family, be your true self, and live a full life. You’ll also have access to:

·  Career development with an international company where you can grow the career you dream of.
·  Free medical coverage for employees* via the Health Investment Plan (HIP) PPO
·  An excellent retirement savings plan with high employer contribution
·  Tuition reimbursement, the Freedom 2 Save student debt program and FreeU education benefit - an affordable and convenient path to getting a bachelor’s degree.
·  A company recognized as a great place to work in dozens of countries around the world and named one of the most admired companies in the world by Fortune.
·  A company that is recognized as one of the best big companies to work for as well as a best place to work for diversity, working mothers, female executives, and scientists.

The Opportunity

This position works out of our Lake Bluff, IL location in the CHR Corporate Human Resouces.   This is an onsite position.

As the administrative assistant II, you will provide advanced administrative support to one or more Divisional Vice Presidents and other managers/directors as assigned.  May provide backup support to higher-level management as needed.

What You’ll Work On

Responsibilities include all administrative functions of the department:

·  Answering phones.
·  Calendar management.
·  Scheduling travel.
·  Managing correspondence and scheduling couriers.
·  Processing expense reports.
·  Meeting/event planning.
·  Creating or modifying business documents.
·  Preparing presentations from source materials.
·  Handling teleconference and BlackBerry setups.
·  Acting as a liaison for remote access issues.
·  May include some support for tracking budget expenditures.
·  Coordinates and maintains departmental files, as assigned, in compliance with corporate and government regulations.
·  Follows purchasing and requisition procedures, Corporate Security and Privacy Rules, Corporate Branding Guidelines, and Copy Center procedures (if applicable).
·  Orders business cards and stationery.
·  Uses basic to intermediate software skills to perform work assigned.
·  Uses and understands Microsoft Office Suite and other business specific software, including the Corporate Travel Web site, and employee performance management systems (as applicable).
·  Coordinates new employee office setups and on-boarding.
·  May train/coordinate work for new administrative assistants

Required Qualifications

·  High School diploma or equivalent. Some college preferred.  
·  1 year of previous admin experience or equivalent. 
·  Operates with general instruction and some supervision. 
·  Basic to intermediate knowledge of Microsoft Office Suite, Adobe Acrobat, Visio or OrgPlus, and Lotus Notes or Outlook.

Preferred Qualifications

·  Advanced knowledge of Microsoft Office Suite, Microsoft Teams, Adobe Acrobat, Visio or OrgPlus, and Outlook required.  Microsoft Power Apps knowledge preferred.

     

The base pay for this position is
$22.00 – $44.00/hour

In specific locations, the pay range may vary from the range posted.

     

JOB FAMILY:

Administrative Support

     

DIVISION:

CHR Corporate Human Resources

        

LOCATION:

United States > Abbott Park : AP06B

     

ADDITIONAL LOCATIONS:

     

WORK SHIFT:

Standard

     

TRAVEL:

No

     

MEDICAL SURVEILLANCE:

No

     

SIGNIFICANT WORK ACTIVITIES:

Continuous sitting for prolonged periods (more than 2 consecutive hours in an 8 hour day), Keyboard use (greater or equal to 50% of the workday)

     
Abbott is an Equal Opportunity Employer of Minorities/Women/Individuals with Disabilities/Protected Veterans.

     
EEO is the Law link - English: http://webstorage.abbott.com/common/External/EEO_English.pdf

     
EEO is the Law link - Espanol: http://webstorage.abbott.com/common/External/EEO_Spanish.pdf