Administrative Assistant II

Job description

Abbott is a global healthcare leader that helps people live more fully at all stages of life. Our portfolio of life-changing technologies spans the spectrum of healthcare, with leading businesses and products in diagnostics, medical devices, nutritionals and branded generic medicines. Our 115,000 colleagues serve people in more than 160 countries.

     

JOB DESCRIPTION:

Working at Abbott

At Abbott, you can do work that matters, grow, and learn, care for yourself and family, be your true self and live a full life. You’ll also have access to:

·  Career development with an international company where you can grow the career you dream of .
·  Free medical coverage for employees* via the Health Investment Plan (HIP) PPO
·  An excellent retirement savings plan with high employer contribution
·  Tuition reimbursement, the Freedom 2 Save student debt program and FreeU education benefit  an affordable and convenient path to getting a bachelor’s degree.
·  A company recognized as a great place to work in dozens of countries around the world and named one of the most admired companies in the world by Fortune.
·  A company that is recognized as one of the best big companies to work for as well as a best place to work for diversity, working mothers, female executives, and scientists.

The Opportunity

This position works out of our Plano, TX site in the Neuromodulation division. Our Neuromodulation business includes implantable devices compatible with mobile technology to help people who suffer from chronic pain and movement disorders. These non-opioid therapies allow us to provide interventional pain therapy to patients throughout the pain continuum.

As the Administrative Assistant, you will provide primary administrative and overall support and coordination for the DVP of Operations and their staff. As the Administrative Assistant you will complete special assignments and projects as required to enable efficient departmental operations.  This individual will interact with key internal and external stakeholders so a high level of professionalism is required.

What You’ll Work On

·  Assists with meeting arrangements, calendar management, travel arrangements, expense reimbursement, invoice processing and other administrative tasks as required.
·  Leads, organizes, and manages all details related to event planning for corporate offsite meetings.
·  Creates, edits and reviews, proofreads and manages complex documents, spreadsheets and presentations requiring aggregation of materials, inputs and comments from multiple stakeholders – demonstrated proficiency with MS Excel and PowerPoint is especially critical
·  Submits invoices payment processing
·  Sending weekly LMS Training, monthly reviews and employee announcements for the R&D organization
·  Provides general office support which may include, but are not limited to; mail distribution, answering telephones, filing, catering, ordering supplies, etc.
·  Prepares and updates reports, memoranda, and correspondence as required
·  Applies a high attention to detail and creates a high degree of organization to ensure high quality work product and adherence to deadlines. Must be very detail oriented, organized, self-motivated to follow through on requests (without requiring follow-up), and perform professionally under pressure and with limited direction.
·  Leads special projects as assigned.
·  Performs other related duties and responsibilities, on occasion, as assigned.
·  Timesheet/invoice submission for HCP consulting services.

Required Qualifications

·  High School diploma or equivalent.
·  3+ years of senior-level administrative experience.
·  Highly- skilled in providing administrative support to leaders at the top level of an organization.
·  Event management experience
·  Proficient in the use of the Microsoft Office Suite products i.e. Outlook, Word, Excel, Visio, PowerPoint, Project SharePoint. 
·  Proficient with managing and submitting Concur expense reports
·  Proficient with scheduling and reserving travel (Domestic/International ) for the executives’ travel needs via Concur.
·  Excellent interpersonal, written and verbal communication skills.
·  Demonstrated ability to handle difficult situations and/or communications tactfully and professionally.
·  Able to work with people at all levels of the organization.
·  Ability to handle multiple priorities and operate with a sense of urgency as required.

Preferred Qualifications

·  Bachelor’s degree

Apply Now

* Participants who complete a short wellness assessment qualify for FREE coverage in our HIP PPO medical plan. Free coverage applies in the next calendar year.

Learn more about our health and wellness benefits, which provide the security to help you and your family live full lives:  www.abbottbenefits.com

Follow your career aspirations to Abbott for diverse opportunities with a company that can help you build your future and live your best life. Abbott is an Equal Opportunity Employer, committed to employee diversity.

Connect with us at www.abbott.com , on Facebook at www.facebook.com/Abbott and on Twitter @AbbottNews and @AbbottGlobal.

     

The base pay for this position is
$22.15 – $44.25/hour

In specific locations, the pay range may vary from the range posted.

     

JOB FAMILY:

Administrative Support

     

DIVISION:

NM Neuromodulation

        

LOCATION:

United States > Texas > Plano : 6901 Preston Road

     

ADDITIONAL LOCATIONS:

     

WORK SHIFT:

Standard

     

TRAVEL:

No

     

MEDICAL SURVEILLANCE:

Not Applicable

     

SIGNIFICANT WORK ACTIVITIES:

Continuous sitting for prolonged periods (more than 2 consecutive hours in an 8 hour day), Keyboard use (greater or equal to 50% of the workday)

     
Abbott is an Equal Opportunity Employer of Minorities/Women/Individuals with Disabilities/Protected Veterans.

     
EEO is the Law link - English: http://webstorage.abbott.com/common/External/EEO_English.pdf

     
EEO is the Law link - Espanol: http://webstorage.abbott.com/common/External/EEO_Spanish.pdf