Job description

JOB DESCRIPTION:

DUTIES REQUIREMENTS:

1/ Core Duties & Responsibilities:

• Participate in and coordinate with members of the department as well as other functional departments on different processes.
• Arrange logistics: training classes, seminar, workshops, company meeting, event, admin/office project.
• Document library material, administer its inventory
• Operate and maintain files ensuring security at all time
• Participate in office projects as directed by line Manager
• Handling office tasks, such as filing, generating reports and presentations, setting up for meetings, and reordering supplies.
• Making travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations.
• Using computers to generate reports, transcribe minutes from meetings, create presentations, and conduct research.
• Greet and assist visitors.
• Maintain polite and professional communication via phone, e-mail, and mail.
• EHS coordinator, office security controlling supporting.
• Supporting HR & TA preparation process in Boarding & Exit.
• Ensure all Office expense purchase, payment, events completion in accuracy & in time.

2/ Communication (Position's responsibility for communication both inside and outside the organization):

• Internal: All Abbott members in all Divisions in Abbott in Vietnam AWA international, Distribution office, Peers
• External: Vendors, authority,

BACKGROUND REQUIREMENTS :

• University graduate
• Minimum 3 years secretarial experience & administration in a corporate environment.
• Master Multi-tasker
• Excellent computer skill
• Good oral and written English skills.
• Possess good typing, stenographic or drafting skill.
• Good Negotiation skill
• Good organization and planning skills
• Good work management and prioritizing skills
• Good verbal and written communication skills
• Good problem-solving ability

JOB FAMILY:

DIVISION:

LOCATION:

ADDITIONAL LOCATIONS:

WORK SHIFT:

TRAVEL:

MEDICAL SURVEILLANCE:

SIGNIFICANT WORK ACTIVITIES: