Executive Assistant

Job description

ABOUT CARTIER

Leader in the world of jewelry and n°2 in prestigious watchmaking, Cartier has combined know-how and excellence since 1847. More than just a company, the Maison has succeeded in turning its creations into real myths; thanks to men and women who make their passion their profession

 

MAIN PURPOSE

 

To provide administrative support to the Managing Director of Cartier Mexico.

 

KEY RESPONSIBILITIES

 

·  Executive support to Managing Director
·  Expense consolidation of Managing Director, Drivers and Petty Cash.
·  Family assistance, coordination with daily life and travels, third party management, social life and security…
·  Assist on the agenda organization and consolidation (office/private), priority settings,…
·  Assist hotels and flight reservations of Managing Director and Exco members.
·  Coordinate EXCO meetings, this might include presentation support, minutes, etc.
·  Office Management. Coordinate Cartier facilities. Verify personnel sales and vacations.
·  Coordinates agendas and milestones with assistants of Cartier Regional President and Richemont GM

 

·  Reporting and analytics
·  Sales and estimates report: consolidate or share the weekly and monthly basis for locals and Cartier HQ.
·  Monthly business review : organise location and orchestrate agenda and challenge content of each department participants with Managing director guidance

 

·  Legal
·  Consolidate and follow up distribution agreements (Boutique and specialist networks) in partnership with the commercial teams

 

·  Meetings and Projects
·  Prepare special presentations when needed for the Exco members (Strategic plan, Exco meetings, 2 year plan, etc.) and takes minutes when required
·  Consolidate and organize internal communication ( Newsletters, weekly/monthly/annual meetings)
·  Prepare the yearly strategic plan with Directors.
·  Support Managing Director in the execution of reorganization projects ( productivity, filtration, communication efficiency, work/life balance, work from home,…) and partner with Richemont for an Office programming. Suggest and implement personnel well-being initiatives ( Bdays, celebrations, parties and community day), feel good. Act as relay of information both ways.
·  Spot translations of conversations or documents for Managing Director
·  Supervise with communication Director the organization of Cartier International events and market visits  (Watches and Wonders, Exco visits, Clients meeting, Hotel, transportation,…)

The preceding Key Responsibilities statements are intended to describe the general nature and level of work performed by the people assigned to this job.  They are not intended to be an exhaustive list of all responsibilities, duties and skills required of personnel assigned to this position.

JOB PROFILE

 

Education: Bachelor degree in Business Administration or related field required. Masters ‘degree preferred.

 

Required experience:  Minimum 3-5 years ‘experience in an office management capacity.

 

Technical skills / abilities:

 

·  Proficiency in Microsoft Word, Excel and Power Point required.
·  Working knowledge of mail processes such as postage machine, Federal Express and Skynet.
·  Bilingual (English/Spanish) required. French A plus

 

Personal skills:

 

The successful candidate will have the following personal qualities:

 

·  Strong Planning and organizing skills, ability to prioritize and plan work activities; ability to multi-task.
·  Analytical skills, big picture
·  Rigorous and detail oriented
·  Excellent communication skills, written and verbal.
·  Good time management skills.
·  Availability to work extended hours.
·  Pro-active and dynamic.
·  Well-developed interpersonal skills and leadership
·  Extra mile mindset and service oriented.
·  Client centricity