Event Planning Executive - Onsite

Job description

Role Purpose

Support the Event Planning team with administration, client communication, documentation, and day-of coordination to ensure accurate and timely delivery of events.

Key Responsibilities

· Prepare, update, and distribute BEOs, banquet checks, floor plans, and signage.

· Maintain event files, timelines, menus, and function diaries; track guarantees and cutoff dates.

· Coordinate site inspections, tastings, and vendor access; manage sample orders and collateral.

· Handle client queries, minor changes, and confirmations under guidance of Event Planning Manager.

· Support onsite execution: registration, VIP amenities, rooming list audits, and post-event follow-up.

· Ensure data accuracy in systems (Opera/S&C or equivalent) and generate standard reports.

KPIs

· On-time and error-free documentation (BEOs, diagrams, checks).

· Internal/external response SLAs and satisfaction feedback.

· Reduction in last-minute changes and rework.

· Compliance with filing and audit standards.

Desired profile

Qualifications :

Qualifications & Experience

· 1–3 years in hotel events or strong internship/trainee background.

· Excellent MS Office/365 skills; Arabic & English.

Other Requirements

· Onsite presence with flexible schedule aligned to event operations