Offers “Cisco System”

Expires soon Cisco System

Administrative Assistant Who We Are What You'll Do Who You Are Desired Skills Why Cisco

  • San Jose (Santa Clara)
  • Teaching

Job description

What You'll Do

We are looking for an Administrative Assistant who will provide support for CX Marketing director calendaring, travel, expenses, along with management and oversight of special projects, as needed. In addition to supporting this Senior Director, you will also provide support to two other Directors on the team.

Reporting to the Senior Director of Go-to-Market, you will perform these tasks effectively, be expected to become familiar with the products, people, and organizational dynamics within Cisco's CX Marketing organization. You will be expected to understand how to handle, with a great degree of independence, incoming asks for time, meetings, resources and other needs from the Senior Director.

Being proactive in managing and determining workloads will be key to success. As such, you will be empowered to refer matters to others as needed to get the job done. You will also be responsible for following up to ensure proper disposition, and make sure nothing falls through the cracks. You will become a core member of the Director's team, attending his monthly staff meetings and quarterly all team meetings. You will also be the Executive Assistant's back-up resource and may be asked to support larger team projects. To get specific on your day-to-day duties:

  • Calendar Management: Manages three Director calendars by prioritizing schedules and meetings. For example, may decide who gets on principal's calendar, which meetings are attended, and who can attend in his place.
  • Meeting Planning and Organizations: Assists Director in planning and organizing meetings by taking responsibility for assembling the agenda, location, meeting technology (WebEx, TP) based upon participant needs, and all other meeting logistics. May further prepare meeting briefing documents by taking and disseminating notes and formulating post meeting action item lists.
  • Correspondence/Approvals: Supports Director by acting as proxy for communications and approvals as authorized. Answers general questions as necessary and refers (filters) routine matters to appropriate parties and follows up to ensure proper disposition.
  • Travel: Responsible for making travel arrangements for the principal. Carefully considers and decides the optimum travel arrangements and itinerary for calendared meetings while managing Cisco expenses.
  • Special Projects: Provides analytical support to assist Executive on special projects. Researches issues, analyzes problems, compiles data, and prepares reports.

In addition to the general administrative duties of an Administrative Assistant, daily tasks are carried out at a higher level of complexity. This includes researching issues, analyzing problems, determining approaches, compiling data and preparing reports. Due to the frequent engagement of the Director across Cisco as a whole, you will work with and coordinate activities with other EA's and executives in Cisco. Work is generally of a critical and confidential nature.

Who You Are

Minimum Qualifications

  • 6+ years' experience in an administrative environment. A minimum of two years of experience supporting a principal who was at the Director level and above.
  • Able to work in San Jose office.
  • Great attention to detail and the maturity to handle confidential information
  • Advanced knowledge of Mac/Windows desktop computer applications: Outlook, Word, Excel, PowerPoint.

Desired Skills

  • Past work experience in the high-tech industry is desired; prior Cisco experience preferred.
  • Excellent verbal and written communication skills including the ability to communicate with all levels of Executive/Senior staff and clients.
  • Collaborative style, with excellent teamwork.
  • Champions improvements. Solves problems and makes decisions. Demonstrates leadership.
  • Works in an organized and disciplined manner. Very detail-oriented. Dedicated by nature.
  • Advanced desktop calendar management program experience.
  • AA Degree desirable.

Why Cisco

At Cisco, each person brings their unique talents to work as a team and make a difference.

Yes, our technology changes the way the world works, lives, plays and learns, but our edge comes from our people.

  • We connect everything – people, process, data and things – and we use those connections to change our world for the better.
  • We innovate everywhere - From launching a new era of networking that adapts, learns and protects, to building Cisco Services that accelerate businesses and business results. Our technology powers entertainment, retail, healthcare, education and more – from Smart Cities to your everyday devices.
  • We benefit everyone - We do all of this while striving for a culture that empowers every person to be the difference, at work and in our communities.

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