Personal Assistant to COO (m/f/x)

Job description

About us

The world around us is changing rapidly and so is the insurance industry. Now’s the right time to make a bold move and shape the future of insurance – this is Allianz Direct! As a pan-European online insurer of the Allianz Group, launched in 2019, Allianz Direct is on its mission to become the most customer-oriented and efficient insurer on the market. Allianz Direct is truly changing the face of insurance, in customer experience, and in technology, processes, people and culture.  
  
An international team of business experts and engineers who live and breathe an agile way of working, are seeking to improve and change the way you do insurance. Driven by customer obsession and love for data, Allianz Direct strives for delivering an exceptional experience with a personal touch.   

So, what makes Allianz Direct so unique? We believe in the power of simplicity and convenience and by doing so we have managed to set new standards when it comes to online insurance.

Job Summary

As a Personal Assistant, you will provide comprehensive administrative support to the COO, a member of the Board of Management at Allianz Direct. This role requires exceptional organizational skills, attention to detail, and the ability to handle sensitive information with discretion.

The ideal candidate will be a proactive problem solver with excellent communication skills and the ability to manage multiple priorities effectively. You will play a crucial role in ensuring the smooth operation of the COO's office and facilitating efficient communication and coordination within the organization.

Key Responsibilities:

Administrative Support:
•    Manage calendar, email account and cost center for the COO.
•    Schedule meetings and coordinate travel arrangements for the Board member.
•    Undertake additional administrative tasks as required by the Board area.

Communication:
•    Serve as the primary point of contact for internal and external communications related to the Board member.
•    Handle meeting requests and ensure timely responses.

Meeting Coordination:
•    Arrange and coordinate meetings, ensuring smooth execution when the Board member is onsite.
•    Set up meeting rooms and coordinate logistics.

Confidentiality:
•    Handle sensitive information with the utmost discretion.
•    Maintain confidentiality at all times.

Office Management & Special Events:
•    Support the efficient operation of the Board member's office.
•    Organize team events, dinners, and special occasions such as farewells, kick-off meetings, or townhalls.

Relationship Management:
•    Build and maintain strong relationships with internal and external stakeholders.
•    Represent the Board member’s office professionally.

Required Experience & Qualifications:

•    Proven experience as a Personal Assistant or similar role supporting senior executives.
•    Excellent command of English, both written and spoken. Additional languages (esp. German, Italian, Dutch, French, Spanish) are highly welcome.
•    Strong organizational and multitasking skills.
•    Ability to work independently and as part of a team.
•    Proficiency in Microsoft Office Suite and other relevant software.

Technical Skills (Mandatory):

•    Proficient in calendar management and scheduling software.
•    Skilled in email management and communication tools.
•    Competent in travel coordination and logistics planning.
•    Familiarity with office management systems and procedures.
•    Ability to handle confidential information securely.

Leadership & General Skills (Mandatory):

•    Excellent communication and interpersonal skills.
•    Strong problem-solving abilities and proactive mindset.
•    Ability to manage multiple priorities and work under pressure.
•    High level of discretion and professionalism.
•    Strong relationship-building skills.

90812 | Operations | Professional | n.a. | Allianz Direct | Full-Time |