Executive PA

Job description

Role Description   

 

Provide full PA support to the CEO of Allianz UK to ensure they are prepared and organised accordingly to deliver their business objectives. You will also be working as part of the CEO office team and supporting additional management, internal clients and external parties.   

This is an office based role and will require you to come into our London office 4 days per week.

 

·  Managing the CEO’s diary ensuring all meetings are scheduled, travel logistics arranged and corporate planning timescales are met.
·  Provide full administrative support to the CEO and support for other Executive Members in the absence of their PAs.
·  Anticipating and fulfilling the needs and requirements for meetings and conferences (including webinars etc.)
·  Ensuring key meeting reports, minutes, slide packs/meeting papers, action updates and presentations are completed and issued.
·  Handling confidential data on behalf of the CEO in a sensitive manner.
·  Ensuring that the Team meets the regulatory requirements.
·  Preparing and processing invoices.
·  Gathering, preparing and submitting expense claims on behalf of the CEO.
·  Driving and ensuring that communications from the CEO (blogs, intranet content, including organisation charts and distribution lists) are always kept up-to-date.
·  Co-ordinating and leading the PA Network to act as a central hub for information to help deliver an optimal front-facing service.
·  Mentor and coach new PAs as well as help recruit for PA vacancies.

 

Salary Information

 

Pay:  Circa £55,000 per year.

Pay is based on relevant experience, skills for the role, and location. Salary is only one part of our total reward package.

 

About You  

 

·  PA experience at a senior level.
·  Experience of working with various systems and reporting tools
·  Proven track record of showcasing excellent organisational, communication and prioritisation skills
·  Advanced proficiency in Outlook, Word, PowerPoint and Excel.

 

Essential Skills

 

·  Previous experience as a PA at a senior level.
·  Handling confidential information.
·  Reporting, minute taking & creating slide packs and presentation.
·  Able to work in our London office 4 days per week.

We support the government scheme “Access to Work” please feel free to ask us about the access to work scheme. 

 

What We Will Offer You   

 

Recognised and rewarded for a job well done, we have a range of flexible benefits for you to choose from- so you can pick a package that’s perfect for you. We also offer flexible working options, global career opportunities across the wider Allianz Group, and fantastic career development and training. That’s on top of enjoying all the benefits you’d expect from the world’s number one insurance brand, including: 

 

·  Flexible buy/sell holiday options 
·  Hybrid working
·  Annual performance related bonus 
·  Contributory pension scheme 
·  Development days 
·  A discount up to 50% on a range of insurance products including car, home and pet 
·  Retail discounts  
·  Volunteering days

 

Our Ways of Working  

Do you need flexibility with the hours you work? Let us know as part of your application and if it’s right for our customers, our business and for you, then we’ll do everything we can to make it happen. Here at Allianz, we are signatories of the ABIs flexible working charter. We believe in supporting hybrid work patterns, which balance the needs of our customers, with your personal circumstances and our business requirements. Our aim with this is to help innovation, creativity, and you to thrive - Your work life balance is important to us.

 

Diversity & Inclusion  

At Allianz, we prioritize diversity and inclusion, demonstrated by our numerous accreditations: EDGE certified for gender inclusion, Women in Finance Charter members, Disability Confident employer, Stonewall Diversity Champion, Business in the Community’s Race at Work Charter signatories, and Armed Forces Covenant gold standard employer. 

We embrace neurodiversity and welcome applications from neurodivergent and disabled candidates, offering tailored adjustments to ensure your success. 

We encourage our employees to advocate for their needs, whether it’s assistive technology, ergonomic equipment, mentoring, coaching, or flexible work arrangements. 

 

 

Accessible Application for All  

As part of the Disability Confident Scheme, we support candidates with disabilities or long-term health conditions through the Offer an Interview Scheme, for those meeting the essential skills for the role.

Contact our Resourcing team to opt into this scheme or for assistance with your application, including larger text, hard copies, or spoken applications.

Hr-recruitment@allianz.co.uk

For any inquiries or to submit your application, please contact: Dharmesh Pancholi
 

We reserve the right to close the ad early if we reach enough applications.

 

Closing date 14th May 2025

 

Join us - Let’s Care for Tomorrow.  

 

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