Assistant (m/f/d) AIM Office Management - Allianz - München

Job description

Job purpose/role

We are looking for an experienced Personal Assistant who is willing to work in an international and agile environment. As a part of AIM Office Management Team you will provide organizational support to our Board members and work with our AIM colleagues from all different departments. Further to this you will work closely with your team colleagues to guarantee an organized office management and organizational coordination. You will be reporting to Head of AIM Office Management.

Key responsibilities

Organize and optimize Board members calendars
Organize and structure the office’s daily business
Preparation and follow-up as well as moderation of meetings and, to an increasing extent, participation in the relevant steering committees
Support and cover our other assistant colleagues with daily operational and administrative tasks
Undertake special assignments, ad-hoc functions and related responsibilities, e.g.coordination of events
Assumption and organization of operational activities, e.g. reporting tasks, process monitoring
Support of our recruiting management

Key requirements/skills/experience

You can work with Microsoft 365 (Office) and have experience with MS 365/ MS-Teams
You have already gained experience in project management in the area of asset management/ investment management, data warehousing/ business intelligence or with an IT serviceprovider (or similar)
You show an independent and precise working style
You are an organization and planning talent
You like to work with people from several backgrounds with different needs
You are a strong communicator and can think out-of-the-box
You are working with full commitment and enthusiasm
You are an outstanding team player and “hands-on" mentality
You are able to deal appropriately with confidential matters
You are proficient in German and English, both written and spoken

Offers “Allianz”

Job description