Procurement Internal Controls Officer

Job description

Job Description:

Team Introduction : 

Airbus International Procurement is an integrated department from all Airbus divisions (Airbus Commercial, Airbus Defence and Space, Airbus Helicopters) and is located at several Airbus sites. We strive for diversity, share common values and adhere to high standards of Ethics & Compliance.

Our department enables and supports the Procurement teams through management and implementation of International Procurement governance. As of today, Airbus has more than 250+ controlled Affiliates. Our department as well takes care that those Affiliates are compliant to the Airbus mandated requirements through several layers of control related to Procurement. 

The Internal Controls is a dedicated means by which all Airbus entities around the world must annually assess their conformity with Airbus Internal Control Standards.

Responsibilities - your mission

You will be supporting and guiding the Airbus entities (Core Entities & Airbus Affiliates) in the implementation of the Procurement requirements, regardless of the controlling Airbus division. Entities are obliged to run an Internal Control campaign on a yearly basis, stating their compliance to the Airbus standards. You will analyse the results and come up with clear recommendations to management regarding next steps, incl. highlighting risks and opportunities and performing 2nd level testing of certain identified entities.

Role description

As the 2nd line of defense (Core Entities & Airbus Controlled Affiliates), you will be responsible for the following main activities:

● Driving the deployment of the Internal Control within the Procurement Function, contributing to the identification of the key risks and identification of the related 1st level key controls,based on the End to End approach

● Promoting internal Control values within the Procurement Function to increase the level of awareness in the Operations

● Contributing to the group Internal Control yearly campaigns including:

· 
Testing the effectiveness of the design of the 1st line key control(s) and assessing it,

· 
Performing the specific 2nd level testing according to the Internal Control Group methodology (starting with the first Point of Vigilance (PoV) Deviation Management to the Procurement Processes),

· 
Issuing recommendations if the assessment is below the expected level and validates the associated action plan,

· 
Alerting the IC central team and the Head of Business Area in case of any major gap / deviation detected during the 2nd level testing,

· 
Reporting on the results to the IC central team and the Head of Business Area,

· 
Recording results and evidence in the IC tool, Support finalization of the definition and set-up of the Internal Control system

● Supporting the 1st line of defense by:

· 
Helping them to understand the key concepts and the added value of Internal Control from a regulatory and an operational efficiency and effectiveness perspective,

· 
Helping them to simplify the processes and ways of working and defining efficient controls.

● Be an active member of the Internal Control network of Airbus together with other Internal Control Officers

· 
Have an overview about Internal Control and Compliance priorities in the worldwide subsidiaries network of Airbus

· 
An Internal Control officer shall be independent of the operations executing the 1st line Key Controls.

Consulting and guiding: 

· 
Provide support and guidance for Heads of Procurement and Procurement representatives worldwide 

· 
Prepare and conduct awareness sessions on the Procurement requirements and related points of vigilance 

Performance Monitoring and Risk Management:

· 
Report the results of the Internal control campaign and second level testings; regular status reports for high-level management meetings

· 
Highlight compliance risks and issues

· 
Monitor the progress of improvement actions for defined entities

· 
Guide on the Airbus Procurement process, share best practices and recommend (depending on the entity’s business) modifications to its Procurement process and establish concrete action plans 

Requirements - our ideal candidate will have

We are looking for candidates with at least a Bachelor level degree and 3 - 5 years of  experience in conducting audits gained either through Internal Audit work for a large organisation or External Audit work with a large Audit firm.

· 
Good organisational skills

· 
Able to flexibly react to changing priorities, demands and timelines

· 
Proactive and willing to take responsibility

· 
Able to prioritise, take initiative, work under pressure, be persistent in goal-achievement and meet deadlines

· 
Committed to deliver high quality and go the extra mile

· 
Diplomacy and discretion

· 
Possess empathy and intercultural awareness

· 
Demonstrate assertiveness with internal clients

· 
High standard of professional English language (spoken and written) 

· 
Able to travel internationally

Benefits - what’s in it for you

· 
 Diverse career opportunities within Airbus European core countries or in other regions around the world.  

· 
A hybrid working model, allowing you to combine onsite and offsite work. 

· 
A modern office well connected to public transportation.

· 
A motivated and fun crew to grow and build and shape the GBS together.

· 
An intense and exciting onboarding experience. 

This job requires an awareness of any potential compliance risks and a commitment to act with integrity, as the foundation for the Company’s success, reputation and sustainable growth.

Company:
Airbus Portugal SA

Employment Type:
Permanent

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Experience Level:
Professional

Job Family:
Audit

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Airbus is committed to achieving workforce diversity and creating an inclusive working environment. We welcome all applications irrespective of social and cultural background, age, gender, disability, sexual orientation or religious belief.

Airbus is, and always has been, committed to equal opportunities for all. As such, we will never ask for any type of monetary exchange in the frame of a recruitment process. Any impersonation of Airbus to do so should be reported to  emsom@airbus.com .

At Airbus, we support you to work, connect and collaborate more easily and flexibly. Wherever possible, we foster flexible working arrangements to stimulate innovative thinking.