Purchase Executive

Job description

Company Description

"Why work for Accor?

We are far more than a worldwide leader. We welcome you as you are and you can find a job and brand that matches your personality. We support you to grow and learn every day, making sure that work brings purpose to your life, so that during your journey with us, you can continue to explore Accor’s limitless possibilities.

By joining Accor, every chapter of your story is yours to write and together we can imagine tomorrow's hospitality. Discover the life that awaits you at Accor, visit  https://careers.accor.com/
Do what you love, care for the world, dare to challenge the status quo! #BELIMITLESS"

Job Description

·  Responsible for purchase of materials required by the company.
·  To assist the Purchasing Manager in the allocation of suppliers based on the vendor capacity, location etc., and the company’s requirements.
·  To survey the market and update the knowledge about new products and suppliers available in the market.
·  Assist the Purchasing Manager to coordinate all the operations of the team within the department.
·  Provide information on choices of items available for purchase.
·  Any matter which may effect the interests of ACCOR should be brought to the attention of the Management.

Key Responsibilities:

Purchasing Planning

·  Assist the Purchasing Manager to prioritize purchases based on resources and urgency.
·  Ensure to evaluate user needs and functionality of various materials purchased.
·  Ensure that all Licensing laws are adhered to.
·  Assist the Purchasing Manager to plan, direct and control all day-to-day Purchasing functions.

People Management

·  Motivate and develop the team to ensure smooth functioning of the department and promote teamwork.
·  Provide effective support to the team to enable them to provide a range of effective and efficient services.

Financial Management

·  Assist the Purchasing Manager to monitor and maintain inventory records of all the purchases made.
·  Identify optimal, cost effective use of the resources and educate the team on the same.

Operational Management

·  To compare the quotations received and select the supplier, who suits to the company’s requirements.
·  Ensure to place order with suppliers taking the lead time into consideration.
·  Negotiate with supplier and evaluate the proposal when required.
·  Ensure that the purchase order meets the criteria of quality, price, timeliness and reliability and also the standards of the company.
·  Ensure that a copy of purchase order is sent to all the concerned departments.
·   Follow up with suppliers for efficient service and in case of late delivery of the materials ordered.
·   Ensure closure of purchase record after delivery of items.
·   Handle dispatches to other departments as required.
·   Keep track of new Legislation, Excise and Custom rules that come into force from time to time.
·   To handle day-to-day purchase activities.
·   Follow up on payment on receiving the materials.
·   Handle additional responsibilities as and when delegated by top management
·  Coordinate operations with Department Coordinators, Supervisors and other Departmental Managers to ensure operational readiness, efficiency in resource utilization and the prompt delivery of services.