People & Culture Executive

Job description

Company Description

Established in 2000 in Turkey, Rixos pioneers the ‘ALL Inclusive, ALL Exclusive’ concept, inviting guests to discover a world of possibilities, with luxurious stays, inclusive of culinary delights from around the globe, live entertainment, daily sports, and fitness activities, sensorial spa and wellness journeys and fun-filled kids and teens activities. Each Rixos property presents a unique experience inspired by local culture, global influences, and our Turkish heritage, all within a setting of unparalleled luxury.

Job Description

Conducting interviews and doing a full cycle of recruitment activities, including collecting  references check, preparing Offer letters and communicating with the candidates.

Coordinate with the PRO to obtain employee visas and manage the arrival process of new employees

Facilitate the onboarding process for new hires, including preparing orientation materials, arranging training sessions, and ensuring all necessary documentation is completed.

Preparing all payroll reports and updates required

Establish and maintain effective employee relations

Coordinate with all departments with regard to People & Culture related activities

Responsible for the audit of his/her related work area

Maintain MIS for all processes related to his/her work area

Maintain and employee’s files by regularly filing employees’ documents

Develop and maintain confidential departmental employee files, documents and databases
Coordinate employee recruitment process, as appropriate, ensuring search documentation is accurate, consistent and complete

Enter and update employee information, such as personal details, employment history, and benefits

Organize daily incoming correspondence, make preliminary assessment and handle/respond as appropriate

Maintain open lines of communication between employees and People & Culture function, ensuring that concerns are addressed in a timely manner.

Maintain all employee files and handle telephone calls as per Rixos Hotels standard and take messages and prioritize where necessary

Keep calendar constantly updated to facilitate appointment and meeting schedules

Establish and maintain various filing/records/database of business contacts, trace pending items and follow up as appropriate

Arrange for various meetings, take minutes as well as any management meeting as they arise and draft minutes of meeting to be circulated

Prepare letters, memos, and other documents using word processing, spreadsheet, database, or presentation software

Handle incoming and outgoing mail, including date stamping and distributing incoming mail. Create and maintain computer- and paper-based filing and organization systems for records, reports, documents

Manage the HR department’s stationery requirement by procurement through FMC

Implement and evaluate People & Culture practices to maximize efficiency and effectiveness

Speak with others using clear and professional language, prepare and review written documents accurately and completely, and answer telephones using appropriate etiquette

Develop and maintain positive working relationships with others, support team to reach common goals, and listen and respond appropriately to the concerns of other employees

Communicate in a professional, positive and courteous manner at all times with all levels of internal and external customers

Handle confidential matters/information with the appropriate level of sensitivity

Ensure compliance with all health, hygiene, security, safety and fire rules & regulations

Take responsibility for own development

Qualifications

Bachelor’s Degree at least in a related discipline an asset

Previous human resources experience required or minimum 2 year in a similar role.