Groups Assistant Manager

Job description

Company Description

Discover the Sofitel Sydney Darling Harbour.

Sofitel Sydney Darling Harbour welcomes guests into a world of luxury blending French Art de Vivre and local culture. The Flagship hotel boasts 590 rooms and suites, four vibrant bars and restaurants, a stunning, award winning outdoor infinity pool, state of the art gym overlooking the city skyline, exclusive top floor Executive Lounge and our well renowned luxurious spa.

Outstanding people make it all happen and we are committed to creating an energising, rewarding and exciting work environment. Become part of a culture that is dedicated to executing exceptional luxury experiences for our guests.

Job Description

·  Create group masters and update group information as it is received eg. rooming list, arrival, meals, follow up on information if not received.
·  Liaise with other departments to ensure group requirements and special requests are actioned.
·  Ensure the standard group contract/confirmations are sent for ad hoc groups contains the booking conditions (deposits, final numbers, room list requirements etc)
·  Use a standardised report used to advise other hotel departments of the groups details/requirements (Kitchen, Restaurant, Porters, Housekeeping).
·  Weekly reporting of groups “on the books” and identifying key demand periods and low demand periods.
·  Track group bookings for wash, materialisation and turn ways.
·  Ensure follow up for final numbers, deposits and rooming lists.
·  Have sound knowledge of Accor specified yield management practices and attend /
·  Communication with DOS and Sales department to forward all possible leads and feedback from inbound and corporate markets.
·  Communication between Front Office and Reservations Office open and reciprocal.
·  Develop and supervise new leads, qualify prospective leads as to profitability.
·  Alert management to any potential concerns to enable prompt attention.
·  Ensure completion of daily duties, eg. Correspondence, filing, reports, etc.
·  Use of Opera to accurately record all activities, contacts, etc.
·  Develop and maintain effective relationships with conference clients, PCO’s, hotel suppliers and other hotels.
·  Check master account billing to ensure correct changes.
·  Any other duties assigned by your manager.
·  Ensure that any payment issues are brought to the attention of the Reservations Manager and Financial Controller.
·  Ensure the prompt and accurate processing of commissions.
·  Promote up selling and add selling within the team.
·  Manage no show bookings in accordance with the hotel cancellation policy
·  Ensure all outward correspondence complies with the company procedures and any unusual correspondence is authorised by the Reservations Supervisor and/or Manager.
·  Liaise with Conference and Catering to ensure contractual agreement is uniform in both F&B and rooms.

Benefits, Rewards, Motivations

·  Industry benefits worldwide on accommodation, dining and lifestyle services.
·  Access to daily discounted coffee and Ambassador dinning menu. 
·  A unique training platform to enhance your skills and knowledge.

Qualifications

·  Strong communication skills.
·  Previous or similar experience within a similar role. 
·  Previous experience with Opera Cloud is preferrable but not required. 
·  A friendly, guest-focused attitude with passion for providing exceptional and memorable moments.
·  A high standard of grooming and presentation.

Additional Information

If you share our passion for hospitality, service excellence, innovation and drive, we would love to hear from you!

Our commitment to Diversity & Inclusion:

We are an inclusive company, and our ambition is to attract, recruit and promote diverse talent. We offer reasonable adjustments to support you. If you require an adjustment to be made during the recruitment process, you're welcome to let us know. 

Please note that full Australian Working Rights and Responsible Service of Alcohol Certificate are required for this role.