Cluster Assistant Procurement Manager

Job description

Company Description

A surprising, chic merging of Asian style with an Egyptian aesthetic, Raffles Dubai is a 5-star luxury hotel perfectly positioned in the heart of the city , delivering impeccable service and sophisticated style.

Job Description

PURPOSE OF POSITION

To assist the Cluster Procurement Manager for the day- to- day operations of the Procurement Department and to ensure that all departments of both Raffles Dubai and Sofitel Dubai the Obelisk have adequate supplies.

KEY ROLES & RESPONSIBILITIES

·  Maintaining a good relationship with all departments of both the hotels
·  Assist in maintaining and managing the Contracts.
·  Support in FF&E project process, completion and tracking the records.
·  Assist , supervise, and guide the Buyers of both the hotels
·  Work closely with the Executive Chef and Director of Food & Beverage to purchase the highest quality products while constantly searching for the lowest price.
·  Ensure that all purchase order requests are properly completed and approved before the items are purchased.
·  Work closely with stores
·  Assist and supervise the day to day functions of the Receiving Clerks
·  Ensure that all items received by the hotels are properly documented in accordance with the company’s purchasing and receiving procedures.
·  Supervise and guide the buyers to negotiate prices, place required daily food orders and ensure prompt delivery.
·  Coordinate with the Storekeepers and Cost Controller to place regular liquor, beer, wine, and soft drinks orders as required.
·  Generate purchase orders on approval of the requisitions, obtain necessary authorization from Director of Finance and General Manager prior to proceeding with these orders.
·  Obtain competitive price quotations and confirm purchase availabilities.
·  Assist Accounts Payable in researching any discrepancies on invoices.
·  Supervise the team to obtain quarterly competitive pricing quotes for Food and Beverage items
·  Handle telephone inquiries.
·  To perform any other duties that may be assigned from time to time by the Management.
·  Ensure to maintain HACCP standards at all levels- from product sourcing to storage, etc
·  Conduct surprise audits in receiving and storage areas to ensure that HACCP standards are being maintained by the staff.
·  Follow up with team in both the hotels to obtain 3 quotations for all the Purchase requests other than Food & Beverage and process the Purchase Requests within 3 working days.
·  Make sure all the Engineering products are ordered properly.
·  Prepare and maintain vendor opening form for new vendors.
·  Prepare any reports as requested by the management.
·  To perform any other duties that may be assigned from time to time by the Management.

 

 

Qualifications

PERSONAL ATTRIBUTES

·  Must be willing to work a flexible schedule in order to accomplish all major responsibilities and tasks.
·  Must be willing to accept assignments on as need basis, in order to promote teamwork.
·  Self-motivated with strong organizational and communication skills.
·  Able to multi-task and prioritize in a fast-paced environment.
·  Knowledge of the local market is an asset
·  Good written and verbal communication skills in English.
·  Ability to process information and merchandise through computer system
·  Ability to move and handle merchandise throughout the Hotel.

QUALIFICATIONS

·  College diploma or equivalent qualifications
·  Knowledge of Material Controls and Future Log.
·  Excellent knowledge of Microsoft Office mainly EXCEL.

EXPERIENCE

·  Minimum 3-4 years experience in purchasing/stores environment

Additional Information

Raffles Dubai Sheikh Rashid Road, Wafi121800 Dubai, United Arab Emirates