Assistant Manager - IT

Job description

Job Description

Prime Function:

·  Manage the implementation and maintenance of information systems, data processing systems and procedures for the hotel that includes databases, network administration, applications programming, web design and user support systems.
·  Interface and coordinate with external clients to meet IS objectives.
·  Analyze user needs and establish procedures for the information systems.
·  Any matter which may effect the interests of Novotel Kochi Infopark should be brought to the attention of the Management.

Key Responsibilities:

Information Systems Planning

·  Ensure to evaluate user needs and system functionality.
·  Ensure that all Software Licenses and laws are adhered to.
·  Plan, direct and control all day-to-day information systems functions.
·  Plan and approve equipment and software purchases related to systems (operating systems, related software, storage devices, etc.).

People Management

·  Establish and maintain seamless co-ordination & co-operation with all departments of the hotel to ensure maximum cooperation, productivity, morale and guest service.
·  Develop and maintain effective relationships with all the departments.
·  Respond to queries by resolving issues in a timely and efficient manner.
·  Ensure that the team has been trained for all safety provisions.
·  Ensure that all personnel are kept well informed of department’s objectives and policies.
·  Motivate and develop team to ensure smooth functioning of the department and promote teamwork.

Financial Management

·  Prepare operational reports and analyze new trends.
·  Identify optimal, cost effective use of the resources and educate the team on the same.
·  Determine fiscal and physical requirements for all the departments of the hotel prepare budgetary recommendations.
·  Conduct periodic and annual inventory audits of the equipment & recommend replacement of equipment as required

Operational Management

·  Direct and coordinate database management, network administration and user support services
·  Liaise with external agencies and equipment manufacturers to ensure effective management of the department.
·  Ensure the smooth running of all systems, printer, anti-virus software, and e-mail facilities.
·  Ensure to approve and recommend technology equipment and software as per the requirements.
·  To assign duties, inspect work, and investigate complaints regarding service and equipment and hence take corrective action.
·  Coordinate operations with Department Coordinators, Supervisors and other Departmental Managers to ensure operational readiness, efficiency in resource utilization and the prompt delivery of services.

Managerial Qualities

 

·  Leadership skills that utilize persuasion and motivation to attain organizational        goals is the most desirable management quality, followed by honesty, integrity, ethical behaviour, tactfulness, openness, and cultural awareness;
·  Ability to accept responsibility;
·  Self confidence, motivation, drive and tenacity;
·  Ability to enhance organizational performance;
·  Ability to clearly delegate tasks and responsibilities;
·  Ability to think strategically, inductively, and creatively;
·  And the propensity to recognize and acknowledge other peoples’ ideas.