Admin & Personal Assistant to the General Manager

Job description

Company Description

At  Mövenpick BDMS Wellness Resort Bangkok , we offer a perfect harmony of comfort and recuperation for guests seeking a restful escape while still in the heart of Bangkok, one of Asia’s most popular city destinations.

All rooms are designed with space in mind, offering private balcony access and featuring wellness equipment such as sleep therapy speakers and yoga mats. Guests can indulge in culinary delights that are health-focused yet utterly delicious at the resort’s various outlets.

A welcoming outdoor pool, set amidst stunning surroundings, encourages guests to linger and unwind.

Job Description

·  Excellent knowledge of word processing.
·  Responsible for the preparation of office correspondence using appropriate format, as set by the company, regarding fonts, logos, etc.
·  Receives, opens, and sorts all incoming business mail and arranges for the mailing of outgoing office mail for the GM and EAM/HM.
·  Handles all office correspondence and information with discretion and confidentiality.
·  Maintaining and updating a conventional office filing system which provides for easy access to data requests.
·  To maintain an electronic filing system on his/her assigned PC’s hard disc.
·  To keep meeting minutes when required.
·  Answering, screening and transferring phone calls for the GM.
·  Schedules appointments for the GM and keeps him informed and updated.
·  Receives screens and welcomes office visitors in a courteous, professional manner, maintaining standards of hospitality established by the company.
·  Sees to the proper handling, use and maintenance of office equipment and supplies.
·  Coordinates for cleanliness and maintenance of the Executive Office area.
·  Maintains an orderly and organised space.
·  Acts as liaison and coordinator between the GM’s and EAM/HM’s offices and other departments and department heads.
·  Maintains a professional and friendly relationship and approach with his/her counterpart in the owning company and Accor Regional Offices.
·  Handles and arranges travelling issues for the GM and other HOD’s when necessary.
·  Collects necessary information for the planning and preparation of the HOD’s roster/schedule.
·  In coordination with the GM, plans and prepares the MOD’s monthly roster/schedule and keeps the GM updated on changes and corrections.
·  Collects necessary information in order to establish a weekly attendance forecast of the Executive Committee members and Department Heads for the GM’s overview and keeps the GM updated on changes.
·  Receives information from the EAM/HM, Director of Rooms, FOM, AFOM in order to prepare the GM’s welcome letter for all hotel VIP’s.
·  Ensures proper distribution of information from the GM’s office to all concerned and vice versa.
·  Keeps the GM informed on routine matters relevant to the operation of the hotel.
·  During the GM’s absence, he/she prepares a daily summary of major happenings in order to update the GM upon arrival, or upon request.
·  Ensures correct flow of information by becoming familiar with the organizational chart and company hierarchy.

Qualifications

·  Attention to detail, style and aesthetics of hotel is critical.
·  Outstanding verbal and written communications skills.
·  Sense of secrecy and discreetness
·  The ability to react and adjust to changing business environment and lead the team in ensuring efficient financial management of the department.
·  College Degree in Secretarial / Management or similar field.
·  2-5 years’ experience in similar role.
·  Fluent in English and Thai, a third international language is a plus.

Additional Information

·  Employee benefit card offering discounted rates at Accor hotels worldwide.
·  Develop your talent through Accor’s learning programs.
·  Opportunity to grow within your property and across the world!
·  Ability to contribute to the community and make a difference through our Corporate Social Responsibility and Environmental, Social, and Governance (ESG) activities.