Accounts Payable Officer

Job description

Company Description

Sofitel Riyadh Hotel & Convention Center: A Symphony of French Elegance and Saudi Arabian Warmth

The Sofitel Riyadh is dedicated to providing a five-star experience characterized by luxury, elegance, and impeccable service. The hotel's commitment to personalized attention ensures that each guest's stay is not just comfortable but memorable. Blending urban sophistication with refined opulence, the Sofitel Riyadh creates an atmosphere where every detail is thoughtfully curated to offer a unique and unforgettable experience.

By joining us, you will become a Heartist®, because hospitality is, first and foremost, a work of heart.​

You will join a caring environment and a team where you can be all you are. You will be in a supportive place to grow, to fulfil yourself, to discover other professions and to pursue career opportunities, in your hotel or in other hospitality environments, in your country or anywhere in the world!​

You will enjoy exclusive benefits, specific to the sector and beyond, as well as strong recognition for your daily commitment.​

Everything you will do with us, regardless of your profession, will offer a deep sense of meaning, to create lasting, memorable and impactful experiences for your customers, for your colleagues and for the planet.

Hospitality   is  a  work  of  heart , ​
Join  us and  become  a  Heartist ®.

Job Description

·  Provide a summary of the ageing report required by various people in the Accounting and Control Department to prepare monthly reports
·  To understand Sofitel objectives in managing Account Payable Function so as to
·  provide an effective system to track Accounts Payable for effective Cash Flow management
·  Ensure loyalty of key suppliers of the hotel, resulting in lower cost per unit.
·  To obtain, date-stamp and file all documents which support authorized purchases and services rendered (PR’s, PO’s, Delivery Notes, signed Receiving Records, Contracts etc.) for future matching to invoices.
·  To process daily invoices, that is, to match them to their supporting authorizations and receiving records.
·  To check all the petty cash vouchers for validity and accuracy and to process for payment.
·  To record all the petty cash vouchers and to post them timely and accurately into the computer system.
·  To prepare account allocation of all petty cash vouchers.
·  To control and to reimburse timely the General Cashier funds.
·  To file all the paid petty cash vouchers properly for future reference.
·  To batch invoices, obtain department head approval and book them to the appropriate account and departments.
·   To review and determine all payments due and to submit the payment requests and disbursement schedule to the Finance Manager for review and signature prior to the actual preparation of cheques.
·  To prepare cheque payments and submit them, with their supports attached, for final approval and signatures by the Director of Finance and General Manager.
·  To raise and record cheques for urgent payments.
·  To prepare monthly accruals for goods and services received, but not invoiced.
·  To prepare monthly accruals for any major commitments.
·  To check and ensure that the books and records are updated accurately and timely.
·  To co-operate and assist in reconciling the month-end inventory book balances to actual physical counts.
·  To prepare month-end closing of Accounts Payable.
·  To prepare and follow up on some balance sheet schedules as instructed including all the advanced payments.
·  To have a full working knowledge and capability to supervise, correct and demonstrate all duties and tasks in the assigned Place of Work to the standard set.
·  To be entirely flexible and adapt to rotate within the different sub departments of the Accounting & Finance Department.
·  To be fully conversant with all services and facilities offered by the hotel.
·  To ensure all files and reports are properly filed for future reference.
·  To maintain an up-to-date ‘Open Accounts’ for Accounts Payable.
·  To assist in carrying out quarterly, bi-yearly, yearly inventory of operating equipment.
·  To carry out any other reasonable duties as assigned by the Finance Manager.

Qualifications

·  Bachelor's Degree in Finance or equivalent from an accredited and renowned University.
·  Professional Finance or Accounting Certification (i.e. CPA, CIMA).
·  At least 3 years of experience preferably within the international luxury hospitality industry or a recognized blue-chip organization.
·  Strong understanding of key financial and accounting processes (accounts payables, accounts receivables, collection cycles, reconciliation etc.)
·  Strong knowledge of financial control, compliance and reporting.
·  Proficiency in software applications and databases, Microsoft Office and analysis tools.

Additional Information

Our commitment to Diversity & Inclusion:
We are an inclusive company and our ambition is to attract, recruit and promote diverse talent.