I'm looking for my next Executive Assistant. Could it be you?

Job description

Hi, I am Malin. In my role as SVP of Digital Delivery at Volvo Group Digital & IT, I lead a global team focused on innovation, product development, modernization, and agile transformation. We’re 3,000 strong team, spanning Sweden, India, Poland, China, Brazil, France, and the USA, and together, we create digital solutions that drive the future of transport and infrastructure.

 

To do this effectively, I need a trusted partner—someone who thrives in a fast-paced environment, brings structure to complexity, and ensures everything runs smoothly behind the scenes. As my Executive Assistant, you’ll be an integral part of the leadership team, working closely with me to manage priorities, coordinate key projects, and enable our function to operate at its best.
 

What You’ll Be Doing

In this role, you’ll take ownership of my calendar and inbox, ensuring meetings, priorities, and projects are well-coordinated and executed. You’ll be the point of contact for key stakeholders, handling communication with clarity and professionalism. You’ll also draft and prepare reports, presentations, and correspondence, making sure everything is accurate, polished, and impactful. Meeting coordination will be a key responsibility, from setting agendas to tracking action items. Additionally, you’ll manage essential administrative tasks, such as travel planning, expense reporting, and procurement, all while ensuring efficiency and discretion.

 

Who You Are

 

I’m looking for someone who:

·  Enjoy having fun at work and thrive as the go-to person for support
·  A couple of years experience in supporting senior executives in a dynamic, global environment
·  Highly organized, detail-oriented, and proactive in problem-solving
·  Discreet and professional when handling confidential information
·  A strong communicator, fluent in English, and comfortable interacting with senior stakeholders
·  Proficient in Microsoft Office and have experience from admin support system 

 

Location: Gothenburg, Sweden. For this position you are required to work at the office in Lindholmen.
Occasional travel required

Why Joining us?

We want you to thrive—both personally and professionally.

 

Your growth matters, and you’ll have access to a variety of learning and development opportunities. 

 

You’ll be part of an inclusive culture that values diversity and different perspectives, creating an environment where creativity and innovation can flourish.

 

This is an exciting opportunity to work closely with senior leadership, gain valuable insights into strategic decision-making, and grow in a role that truly makes an impact.

 

A Bit About Me – Malin Stråhle   #LikedIN

My leadership philosophy is simple—I believe that when people feel inspired, supported, and empowered, they do their best work. That’s why I focus on building a culture of trust, collaboration, and continuous learning, where we challenge ourselves, embrace change, and grow together.

 

With a background in digital media, AI-driven innovation, and global leadership, I’ve had the opportunity to work across industries, drive transformation, and lead diverse, high-performing teams. In 2020, I was honored to be recognized as one of Sweden’s Most Powerful Business Women by Dagens Industri, but what truly motivates me is seeing people thrive and make a real impact.

 

If you enjoy bringing structure to complexity, working in a fast-paced global environment, and being a key part of strategic decision-making, I’d love to have you on board as my Executive Assistant. Let’s create something great together!

 

We will process applications on an ongoing basis throughout the application period. Apply today!

Are you curious and have questions? Please reach out to:  

Sofia Egerström, sofia.egerstrom@volvo.com - Function P&C Partner Digital Delivery

Interviews will be conducted on an ongoing basis, 

 

The last application date for this posting is 18th April 2025.

 

Union contact information: 
Akademikerna – Mikael Johansson, +46 73 9023430
Unionen – Lajla Dahlsjö, +46 31 3224575
Ledarna – Carina Sachade, +46 73 9024083
 

We value your data privacy and therefore do not accept applications via mail. 

 

Who we are and what we believe in 
Our focus on Inclusion, Diversity, and Equity allows each of us the opportunity to bring our full authentic self to work and thrive by providing a safe and supportive environment, free of harassment and discrimination. We are committed to removing the barriers to entry, which is why we ask that even if you feel you may not meet every qualification on the job description, please apply and let us decide.

 

Applying to this job offers you the opportunity to join Volvo Group . Every day, across the globe, our trucks, buses, engines, construction equipment, financial services, and solutions make modern life possible. We are almost 100,000 people empowered to shape the future landscape of efficient, safe and sustainable transport solutions. Fulfilling our mission creates countless career opportunities for talents with sharp minds and passion across the group’s leading brands and entities.

 

Group Digital & IT is the hub for digital development within Volvo Group. Imagine yourself working with cutting-edge technologies in a global team, represented in more than 30 countries. We are dedicated to leading the way of tomorrow’s transport solutions, guided by a strong customer mindset and high level of curiosity, both as individuals and as a team. Here, you will thrive in your career in an environment where your voice is heard and your ideas matter.

Job Category:  Administrative & Business Support

Organization:  Group Digital & IT

Travel Required:  Occasional Travel

Requisition ID:  19350