Workplace/Office Coordinator - 6 Months Fixed Term

Job description

Please note: Visa sponsorship is not available for this position. Candidates must possess current eligibility to live and work in the UK in order for their application to be considered.  This role will be offered on a fixed term contract for a period of 6 months, to start in January 2025.

At Ubisoft, we aspire to be a workplace where EVERYONE is supported, empowered and invited to join the game. We believe that by prioritising equity and inclusivity, we fuel creative endeavours and craft gameplay experiences that reflect and respect our uniquely talented game-makers and outstanding players. 

The Role 

As a Workplace Specialist, you'll be at the forefront of ensuring our studio operates seamlessly and as the face of our studio, greeting colleagues and external contacts, you’ll play a crucial role in shaping the studio’s vibrant and welcoming atmosphere.

Embracing challenges with creativity and adaptability, you'll ensure that our facilities are optimised to support our studio's needs. Whether it's replenishing coffee machines, coordinating events, or overseeing health and safety practices, you'll be the driving force behind our studio's operational excellence. 

You’ll be part of a team that encourages out-of-the-box thinking and continuous improvement and your dedication to enhancing our studio environment will make a tangible impact on the overall studio experience.

This is a dynamic role that requires on-site presence 5 days a week. While our core hours are 9am - 5.30pm (37.5 hours per week), we value flexibility and ask that you be available to adjust your schedule between 8am and 6pm occasionally, which will be shared amongst the team. 

There may be opportunities to work from home depending on studio/work constraints, with any such days needing to be agreed upon in advance, offering a balanced approach to your work schedule.

What you'll bring

At Ubisoft, we aim to be a destination of choice for the best talent. We want people like you, who will be instrumental in driving our studios to success.

We are seeking candidates with experience in a workplace/facilities office/coordinator role, and an understanding of general office health and safety practices, facilities management, and event coordination.

While familiarity with tools like Jira and Miro is a plus, we welcome individuals who are eager to learn and adapt to new ways of working. Front-facing customer service experience is important, and it would be beneficial if you have exposure to health and safety practices such as housekeeping checks, fire marshalling, or first aid, though this is not essential.

Flexibility and adaptability to prioritise tasks in a dynamic, reactive environment are crucial, as other priorities may quickly arise. We value excellent communication, collaboration, and time management skills to effectively support production schedules and operational planning. If you have patience, approachability, a problem-solving mindset, and the ability to take ownership of tasks, we encourage you to apply and join our team.

Joining Ubisoft isn't just about landing a job; it's about embarking on an adventure with a global brand that champions inclusivity and authenticity. Here, you'll have the freedom to be yourself, develop invaluable skills, and make a genuine impact—all without needing to be in a technical role

What we'll provide

We put our people first through nurturing their creativity and wellbeing and the reason we continue to create engaging and compelling AAA titles that are loved across the world.

·  Everything you need to keep your life in balance - flexible core hours, 25 days of annual leave (pro rata), Christmas shutdown, and a plan that will enable you to work from anywhere in the EU for up to four weeks per year
·  Life insurance, income insurance, private healthcare, an annual well-being allowance, and more
·  Generous resources committed to your perpetual personal and professional development
·  Investment in our community - with paid volunteering days
·  Fun and entertainment - with free games, activities, and celebrations

Positive mental health and wellbeing at work are priorities for us. We are a Gold Employer in the Mind Workplace Wellbeing Index, and partners of Safe in Our World. We run an inclusive Wellbeing Champions programme and provide a wide range of training and resources to support all of our people to proactively discuss and manage their own mental health, as well as support their team members. 

Ready To Apply? 

We aim to build the world’s most distinctive and diverse gaming studio; therefore, we strongly encourage you to apply. We’d love to hear about you and your background. 

Find out more about Ubisoft Reflections: 

·  Website:  https://reflections.ubisoft.com/about/ubisoft-reflections/  
·  Facebook:  https://www.facebook.com/pg/Ubisoft.Reflections  
·  Twitter:   https://twitter.com/UbiReflections  
·  Linkedin Reflections:  https://www.linkedin.com/company/ubisoft-leamington

Workplace Specialist