Team Assistant

Job description

Siemens Wind Power and Gamesa have recently merged to create a leader in the renewable energy industry, to provide cleaner, more reliable and more affordable energy to society, and to create lasting value for all stakeholders. The new business has €11 bn revenue with 27,000 employees worldwide. United, our wind power products and technologies are being used in more than 90 countries, across five continents, onshore and offshore. Our Product portfolio consists of Onshore Wind Turbines, Offshore Wind Turbines and our Services business which offers adaptive service portfolios that are tailored to our customers’ diverse operating models. The combined portfolio enables us to fulfil all customer requirements, helping to reduce the cost of energy.

We are now looking for a Team Assistant to provide administrative and logistical support to the Quality Management (QM) and Environmental Health & Safety (EHS) management team at global level in order to ensure coordination of the daily operational requirements of the team (e.g. IT requests, PPE, Training, equipment supply, administrative and logistical elements).

What are my responsibilities?

· Organisation of training requirements for all job functions, ensuring compliance with relevant competence requirements and management of training profiles for QM and EHS team.
· This role will be responsible for acting as a PA to Heads of QM and EHS at global level, and undertake secretarial responsibilities.
· Ordering, logging and coordination of Personal Protective Equipment for all EHS job functions, ensuring compliance with relevant certification requirements.
· Owner of the local QM and EHS SharePoint (Workspace) sites, responsible for design, general maintenance and training on the system for QM and EHS functions.
· Provide document preparation and distribution support, i.e. proof read, identify and correct document format issues, print and bind documents to support the QM and EHS teams.
· Team support; including the scheduling of all internal and external calls and meetings, generating meeting agenda and minutes, organisation of logistical aspects such as room booking, events, facilitating team meetings / events with suppliers; and the determining, tracking & management of meeting action items etc.
· Development of QM & EHS related articles, publications, and other materials; and support the distribution through various business communication channels.

What skills and experience do I require?

This role requires previous experience in an administrative role supporting multiple stakeholders. You will be fully IT literate and comfortable in Office applications such as Word, Excel and PowerPoint. Any experience of SharePoint and Workspace will be hugely beneficial.

You must be able to comfortably prioritise your work load and work towards deadlines. You will have excellent stakeholder management experience with ability to deliver excellent (internal) customer experience.

Lastly, you must be able to generate corporate communications and professional presentations on behalf of management. As this role requires occasional travel (UK and abroad), you must be able and willing to undertake travel.

This role offers a competitive basic Salary, 26 days Holidays plus bank holidays, a contributory Pension and an on target Bonus.