Smart Buildings Administrative Assistant - San Diego

Job description

Here at Siemens, we take pride in enabling sustainable progress through technology. We do this through empowering customers by combining the real and digital worlds. Improving how we live, work, and move today and for the next generation! We know that the only way a business thrive is if our people are thriving. That is why we always put our people first. Our global, diverse team would be happy to support you and challenge you to grow in new ways. Who knows where our shared journey will take you?     

Our Smart Buildings help to create efficient, safe, adaptable, and responsible environments. Our aim isn’t just about improving buildings; it’s about creating perfect places that improve people’s lives.   

The Administrative Assistant provides exceptional administrative assistance to the team by direction of the Zone Administrative Manager and Branch General Manager. Assumes Office Management duties – ensuring smooth operation of the day-to-day activities of the office, working with outside vendors or internal projects. Why is this so important? The Administrative Assistant acts as a Culture Ambassador, taking initiative to guard and promote our ownership culture by encouraging a trusting, respectful and friendly atmosphere. The position promotes office initiatives, all while helping to make Siemens an employer of choice. 

As a Administrative Assistant, you will:

• Office Management: Act as the point of contact for third parties such as property manager, office suppliers, accounts payable
• SAP data entry
• Fleet Coordination
• On-boarding of new employees and employee resignation/terminations
• Manage office budget while reviewing inventory levels of office/ departmental supplies ensuring office supplies are stocked
• Create purchase orders and vendor set ups through Supply Chain Management Systems
• Maintains various departmental record(s) in accordance with company policies and procedures
• Keeping a tab on the overall pulse of the office environment, and coordinating fun internal office activities (birthdays, Family Day, welcome lunches, etc)
• Marketing & Event support, local business relations Liaison
• Coordination of team events and/or meetings, catering
• Plan and manage customer meetings, training sessions, catering for events
• Safety Program Lead
• Identify cost reduction activities 
• Manage and coordinate projects as assigned
• Position will be requesting Certificates of Insurance

You will make an impact with these qualifications:   

Basic Qualifications:    

• High School Diploma/GED
• A minimum of 3-8 years of secretarial and administrative experience
• PC skills required for report generation, presentations, and general correspondence
• Requires the ability to exercise normal independent judgment and basic reasoning skills
• Legally authorized to work in the United States on a continual and permanent basis without company sponsorship 
• This position supports a Siemens customer that requires all employees and vendors to be fully vaccinated against COVID-19 where permitted by applicable law and in accordance with an accommodation based on legally protected reasons 

Preferred Qualifications:    

• Demonstrated ability to work in a team environment
• Experience working with Office 365
• Experience with SAP
• Demonstrated excellent communication skills and customer service experience

You’ll benefit from:  

• Siemens offers a variety of health and wellness benefits to our employees. Details regarding our benefits can be found here: https://www.benefitsquickstart.com/siemens/index.html 
• The pay range for this position is $41,600 - $71,300. The actual wage offered may be lower or higher depending on budget and candidate experience, knowledge, skills, qualifications, and premium geographic location.    

Ready to create your own journey? Join us today and help create a better #TomorrowWithUs!  

About Siemens:  

We are a global technology company focused on industry, infrastructure, transport, and healthcare. From more resource-efficient factories, resilient supply chains, and smarter buildings and grids, to sustainable transportation as well as advanced healthcare, we create technology with purpose adding real value for customers.   

Our Commitment to Diversity, Equity, and Inclusion:    

We value your unique identity and perspective. We are fully committed to providing equitable opportunities and building a workplace that reflects the diversity of society. Come bring your authentic self and create a better tomorrow with us.  Learn more about our commitment to DEI here.   

Protecting the environment, conserving our natural resources, fostering the health and performance of our people as well as safeguarding their working conditions are core to our social and business commitment at Siemens. They are an integral part of our Business Conduct Guidelines and our corporate strategy.    

#RSS

Equal Employment Opportunity Statement
Siemens is an Equal Opportunity and Affirmative Action Employer encouraging diversity in the workplace. All qualified applicants will receive consideration for employment without regard to their race, color, creed, religion, national origin, citizenship status, ancestry, sex, age, physical or mental disability unrelated to ability, marital status, family responsibilities, pregnancy, genetic information, sexual orientation, gender expression, gender identity, transgender, sex stereotyping, order of protection status, protected veteran or military status, or an unfavorable discharge from military service, and other categories protected by federal, state or local law.

EEO is the Law
Applicants and employees are protected under Federal law from discrimination. To learn more, Click here.

Pay Transparency Non-Discrimination Provision
Siemens follows Executive Order 11246, including the Pay Transparency Nondiscrimination Provision. To learn more, Click here.

California Privacy Notice
California residents have the right to receive additional notices about their personal information. To learn more, click here.