Legal Administrative Assistant

Job description

- Posted 10/26/2016 - United Kingdom - Frimley, Camberley - Digital Factory - Legal & Compliance - not defined - Siemens Employee - Part time only
 What are my responsibilities?

· Organisation and booking of travel arrangements
· Produces Itineraries where needed
· Arrange Visas
· Filling in BTATs
· Entering expenses in the EZ X, recording and storing original receipts
· Organising of internal meetings – liaising with other admins and PA's which involve collating dates and calendars
· Arranging meetings using ‘Live Meeting' and Conference calls and organising diaries
· Producing agendas
· Assisting with printing material and putting into files where necessary
· Monitoring the Administration section in the SharePoint – time studies, holiday dates etc
· Supporting the Legal team regarding Vacation Tool, SAP entries
· Producing Power Point and Excel Spreadsheets
· Drawing up and storing copies of Retention Agreements
· Reporting of all invoices on a monthly database to Plano Texas
· Raising ECATs for Law firms and reporting the ECAT running totals for each Law Firm
· Supporting budget preparations in the form of Excel Data sheets
· Accrual monitoring on regular basis, which entails contacting each Law firm in EMEA
· Monitoring and adapting the Litigation Reports on a monthly basis
· Entering new businesses in the Business Partner Tool
· Raising PR's, processing them in the EZ Suite
· Maintain a filing system for invoices, travel, Retention Agreements and ECATs.
· Monitoring and distributing post in SISW UK
· Doing DHL and Special Deliveries in SISW UK
· Storing, ordering and monitoring supplies from Office Depot and the printer supplier for SISW UK

What do I need to qualify for this role?

· SAP and purchasing knowledge
· Demonstrable experience working within an administrative function – including but not limited to; diary and travel organisation
· Previous experiences working within an autonomous role
· Proactive and analytical nature
· Strong communication skills

*LI-EC