Executive Business & Finance Assistant

Job description

Change the future with us.

We are looking for dedicated and talented people who tackle ever-changing challenges, customer needs, and questions from colleagues with clever concepts and creativity. We embrace change and work with curious minds re-inventing the future of work. Join us and let us focus together on what’s truly important: making lives better with new ideas and the latest technology around the world.

Why you’ll love working for Siemens!

• Freedom and a healthy work- life balance– Embrace our flexible work environment with flex hours, telecommuting and digital workspaces.
• Solve the world’s most significant problems – Be part of exciting and innovative projects.
• Engaging, challenging, and fast evolving, cutting edge technological environment.
• Opportunities to advance your career and mentorship programs on a local and global scale.
• Competitive total rewards package.
• Profit sharing available.
• Rewarding vacation entitlement with the opportunity to buy and sell your vacation depending on your lifestyle.
• Contribute to our social responsibility initiatives focused on access to education, access to technology and sustaining communities and make a positive impact on the community.
• Participate in our celebrations, social events and offsite business events.
• Opportunities to contribute your innovative ideas and get paid for them!
• Employee perks and discounts.
• Diversity and inclusivity focused.

Siemens is proud to be an eight-time award winner of Canada’s Top 100 Employers, Canada’s Greenest Employers 2022, Canada’s Top Employers for Young People 2024 and Greater Toronto's Top Employers 2022.

What will you do?

As Executive Business & Finance Assistant, you will provide the highest level of professional services and operational support to our Sr Vice President and senior staff members of the Regional Solutions and Services (RSS) business in our Smart Infrastructure (SI) division at Siemens Canada Ltd. You are a problem-solver, highly organized, have strong communication skills and have an excellent ability to build and manage relationships with both internal and external stakeholders based on trust. You are an experienced professional with advanced thinking, digital and innovative mind-set, who thrives effectively in a continually changing environment. This is not a traditional admin role and if you are looking to be the trusted partner to the Executive Leadership team, we want to hear from you!

Administrative Duties:

• Manage the calendars for the Executive Leadership team.
• Provide administrative support to a variety of tasks both off-site and in the office with respect to travel arrangements, events, meetings and conferences; reconcile travel and expense reports; accurately process invoices.
• Manage all incoming and external phone and email requests while ensuring that the Customer and business priorities are always being maintained; monitor flow of information on behalf of the Executive Leadership team.
• Independently prepare correspondence in an accurate and professional manner.
• Generate internal social media content and wordsmith the internal messaging.
• Handle personal and confidential information discreetly.
• Utilize MS Teams to set up conference calls and file sharing.

Business & Finance Support Duties:

• Coordinate the preparation and distribution of supporting information in advance of upcoming meetings, including strategic research and financial analysis to support business deliverables.
• Generate financial charts, transform MS Excel data into information and embed this information in presentations formats i.e. MS PowerPoint, Microsoft Sway, etc.
• Business Process Improvement (BPI): Continuously identify opportunities for increasing efficiencies by suggesting process improvement; research and integrate new office technologies etc.
• Living our Smart Infrastructure culture; act as a SI Ambassador.
• Managing the smooth operation of the Executive Office.

What will you need to succeed?

• Minimum 5 years of successful experience in an Executive Support/Assistant function in a corporate setting, preferably in a matrixed and multinational company.
• Exceptional communication skills and have experience dealing with senior level Executives.
• Bachelor’s Degree or Diploma is ideal.
• Advanced working knowledge of Microsoft Applications: Teams, Outlook, Excel, Word, PowerPoint, Sway, etc.
• Working knowledge / savvy with social media and collaboration tools.
• Research and financial analysis skills / acumen.
• Service and customer centric mindset.
• Efficient self-starter with a demonstrated proactive approach in dealing with differing situations requiring searching for solutions, with an ability to operate effectively in a fast-paced environment.
• Highly organized and attentive to details. Critical thinking and reasoning skills.
• Actively interested in researching and testing new digital tools.
• Ability to maintain and work with highly sensitive and confidential information.
• Ability to multi-task complex deadlines under pressure and manage competing priorities.
• Building business relationships based on trust.
• Asset: Bilingual (English/French) verbal and written communication skills.

About us.

We share our ideas and champion the people behind them.

For over 110 years, Siemens Canada has stood for engineering excellence, innovation, quality and reliability. Active across Canada, the company focuses on intelligent infrastructure for buildings and distributed energy systems and on automation and digitalization in the process and manufacturing industries. Siemens brings together the digital and physical worlds to benefit customers and society. Through Mobility, a leading supplier of intelligent mobility solutions for rail and road transport, Siemens is helping to shape Canada’s passenger rail services. Via its majority stake in the publicly listed company Siemens Healthineers, Siemens is also a leading supplier of medical technology and digital health services. In addition, Siemens holds a minority stake in Siemens Energy, a global leader in the transmission and generation of electrical power.

Making a difference together we raised $385,000 towards charitable contributions, support over 38 non-profit organizations and planted 660 trees in our local communities. Siemens Canada has 2,500 employees from coast-to-coast and 24 office and production facilities across Canada. Join our team of approximately 293,000 talented professionals in more than 190 countries/regions and help us tackle the most exciting challenges to build a successful future together. So, what are you waiting for? Take your next career step with us.

To learn more about Siemens Canada, visit our website at www.siemens.ca

While we appreciate all applications we receive, we advise that only candidates under consideration will be contacted.

Siemens is committed to creating a diverse environment and is proud to be an equal opportunity employer. Upon request, Siemens Canada will provide reasonable accommodation for disabilities to support participation of candidates in all aspects of the recruitment process. All qualified applicants will receive consideration for employment.

By submitting personal information to Siemens Canada Limited or its affiliates, service providers and agents, you consent to our collection, use and disclosure of such information for the purposes described in our Privacy Notice available at www.siemens.ca.

Siemens s’engage à créer un environnement diversifié et est fière d’être un employeur souscrivant au principe de l’égalité d’accès à l’emploi. Sur demande, Siemens Canada prendra des mesures d’accommodement raisonnables pour les personnes handicapées, dans le but de soutenir la participation des candidats dans tous les aspects du processus de recrutement. Tous les candidats qualifiés seront pris en considération pour ce poste.

En transmettant des renseignements personnels à Siemens Canada limitée ou à ses sociétés affiliées, à ses fournisseurs de services ou à ses agents, vous nous autorisez à recueillir, à utiliser et à divulguer ces renseignements aux fins prévues dans notre Déclaration de protection de la confidentialité, que vous pouvez consulter au www.siemens.ca.