Executive Assistant (German Speaking)

Job description

Job ID: 259868

Job Family: Internal Services

Location: Dubai – United Arab Emirates

Organization: Siemens Healthineers

Mode of Employment: Full time only

Enhancing the communications within department/team/BU. Co-coordinating diaries, preparing agendas and minutes for meetings. General administration functions.

What are my responsibilities?

· Devising and maintaining office systems, including data management, filing etc.
· Maintaining confidentiality of all sensitive or proprietary information
· Responsible for overall administrative tasks and for providing and supporting to clients or dealers/agents
· Organizing and maintaining diaries and schedules complex appointments and meetings and ensuring their manager is well-prepared for meetings
· Provide assistance and administrative support to appropriate level of management
· Communicating and coordinating with all departments and with all management in respect of meetings to be setup and support with regards to necessary preparation for those meetings
· Communicating and coordinating with all departments and with all management in respect of meetings to be setup and support with regards to necessary preparation for those meetings
· Coordinates and establishes all travel arrangements, reconciles travel and expense reports, including cash and credit card purchases
· Plan and implement office systems, layout and office equipment procurement. Organizing maintenance of systems, document records, space management, etc
· Screening telephone calls, enquiries and requests, and handling them when appropriate
· Identifies and resolves more complex problems and applies problem-solving skills in order to deal with most situations
· Prepares various presentations, reports, statistical charts and briefings
· Provide guidance to support staff/peers, as we as colleagues on the administrative functions in the unit

What do I need to qualify for this job?

· Bachelor of Administration and Business
· Extensive experience in organizing and coordinating office operations and procedures in order to ensure organizational effectiveness and efficiency.
· Experience of supervising admin office staff and maintaining office records
· Fluent or Native German speaker
· Has experience particularly in coordination & cooperation with the prevalent multinational race environment within the Gulf Region.

What do I need to know?

· Team player
· Results orientated
· Able and willing to learn and train
· Accuracy and attention to detail
· Customer focused
· Professional manner
· Good communication skills
· Analytical mind, problem solver

How do I apply?

We are looking forward to receiving your on-line application.