Executive Assistant, Chippenham

Job description

Siemens provides innovative solutions to help tackle the UK’s major challenges. Siemens has a significant presence throughout the UK, with 13 manufacturing sites and more than 25 major offices. Today the company employs over 13,760 people in the UK, including about 5,000 in the manufacturing sector. Last year’s revenues were £3.36 billion. Electrification, automation and digitalization are the long-term growth fields of Siemens. In order to take full advantage of the market potential in these fields, our businesses are bundled into nine divisions and healthcare as a separately managed business.

Siemens offers a comprehensive reward package which includes a competitive basic salary, bonus scheme, generous holiday allowance and pension. Through our flexible benefits scheme you can select benefits that best suit your lifestyle, including private healthcare.

How do I apply?

An excellent opportunity has arisen for an Executive Assistantto become part of a team of 4 EA's to be based at our offices in Chippenham. As the Executive Assistant you will play a pivotal role in the team,providing efficient andprofessional secretarial and administrative support fortwo of ourDirectors within the Executive team.

The Challenge:

Supporting the Commercial Director and the Director of Operations, you will be responsible for:

· Diary management, setting up meetings and visits, ensuring relevant attendance and preparation
· Review incoming email / correspondence and where appropriate action independently
· Organise all travel arrangements, including the necessary approvals and assessments
· Internal, client and supplier telephone interface as required
· Manage expense claims and approvals on behalf of Director
· Maintain timesheets for Director and – where required – their leadership team
· Organise internal and external meetings, incl. preparatory materials, and take minutes as required, cascade and chase actions where appropriate
· Professionally expedite delegated actions from Director
· Plan and review the Director’s commitments and reporting schedules to assist Director in meeting internal and external commitments, as well as delivery of goals and initiatives
· Ad hoc project work and tasks requiring research and data collection
· Prepare presentations and reports targeted at a variety of audiences, e.g. customers, employees, senior management, key stakeholders etc., ensuring necessary quality achieved every time
· Compile reports and liaise directly with contributors to ensure timely submission
· Maintain filing systems and controlled documents
· Implement and manage processes in line with company policies and directives
· Interface and communicate with senior client representatives and other stakeholders on behalf of Director
· Liaise with senior management within Siemens on behalf of Director
· Establish good working relationships with other Personal Assistants internally and externally, as well as the wider Siemens Admin Team, supporting where required
· Organise periodic events
· Provide support to other Directors and Senior Management as required

The Executive Assistant (You)

With your excellent organisational skills coupled with your multi-tasking skills, you will be able to adapt easily tocontinuously changing business needs at a moments notice.

· Excellent organisational skills and professional working style
· Word, Excel & PowerPoint to intermediate level as a minimum, preferably advanced level
· Good interpersonal skills – strong communicator who is confident engaging at all levels (both internal and external)
· A team player, flexible in approach and attitude, able to establish and maintain positive working relationships
· High integrity, able to work with complete confidentiality
· Assertive and deadline driven
· Attention to detail and focused on delivering quality output
· Proactive and able to work under pressure / prioritise with minimal supervision
· Organisational awareness

TheSiemens Mobility Division with approximately 3,500 employees, focuses on sustainable technologies for metropolitan areas and their infrastructures. Its offering includes products, systems and solutions for intelligent traffic management, rail-bound transportation, smart grids, energy efficient buildings, and safety and security. The Division comprises the divisions Rail Systems, Rail Automation, Traffic Solutions, and Rail Electrification.

Siemens, the leading global engineering and technology services company, has been active in the United Kingdom for over 170 years. We provide innovative solutions to help tackle the UK’s major challenges, across the key sectors of energy, industry, infrastructure & cities and healthcare. Siemens has a significant presence throughout the UK, with 12 manufacturing sites and more than 25 major offices.

Siemens offers a comprehensive reward package which includes a competitive basic salary, bonus scheme, generous holiday allowance and pension. Through our flexible benefits scheme you can select benefits that best suit your lifestyle, including private healthcare.

About us

We’re Siemens. A collection of over 348,000 great minds who are all making the future and you could be one of them. We have offices across the UK, full of talented individual’s helping us to challenge the today and work towards a brighter tomorrow.

Want to join us and be a Future Maker?

We’re excited to hear that you would like to join us here at Siemens. Our people love it here and we want you to be a part of helping us make real, what matters.

We are looking forward to receiving your online application. Please ensure you complete all areas ,of the application form, to the best of your ability to help us review your suitability for the role. We will be in contact as soon as possible with an update on your application.

What else do I need to know?

The benefits package for this role includes not only a generous base salary, but an annual bonus. We know that not everyone’s lifestyle is the same, so we operate a flexible benefits scheme where you can tailor your benefits package to suit you.

If we all thought the same, we would never think of anything new. That’s why we recruit great minds from all walks of life. We embrace diversity and create what’s right for the world by employing the people who live in it.

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