Offers “Siemens”

Expires soon Siemens

Administrative Functional Support & Executive Assistant

  • IT development

Job description

For our Smart Infrastructure Electrification & Automation Division we are looking for an experienced Administrative Functional Support & Executive Assistant for supporting key management functions at Division management level! 
What are my responsibilities? 
  • Manages division managers’ calendar, independent correspondence, filing, managing e-mails, handling phone calls, travel arrangements, coordinate meetings, draft minutes of meeting and teleconferences, and other administrative duties.
  • Prepare specialized routine report and correspondence, and/or statistics. 
  • Plan and book business trips (flight, hotel reservations, rental cars, visas, etc.) in Turkey and abroad and are responsible for their proper accounting.
  • You plan and coordinate workshops, as well as meetings - on-site and digital - (room booking, participant and visitor management, catering) and handle downstream billing according to operational guidelines. 
  • Maintains records and filing systems; types and/or enters data into computer systems, including MS Office application or software packages. 
  • Completes routine reports, in order to support decision processes in the area assigned. 
  • Performs office duties that include ordering supplies and managing records database.  
  • Enters purchase orders for services, events, training and material goods. 
  • Performs the administration of programs, projects, and/or processes specific to the organization unit served. 
  • Supports the organization of management team activities. 
  • Maintains appropriate records, files and documentations. 
  • Prepares financial statements, presentations, reports, memos, invoice letters, and other documents. 
  • Researches and conducts data to prepare documents for review and presentation by boards of directors, committees, and executives. 
  • Arranges communication and coordination between the units.
  • Coordinate and provide support for the development and implementation of business unit presentations and projects.
What do I need to qualify for this job? 
  • Minimum 3-5 years of experience in related field will be plus 
  • Excellent command of both written and spoken English & Turkish, German will be a plus 
  • Very good knowledge of Office applications 
  • Strong communications and organizational skills 
  • Ability to overview complexity of tasks and to recognize and set priorities 
  • Ability to organize a daily workload by priorities 
  • Detail and result-oriented attitude 
  • Multiple tasking 
  • Initiator and proactive in approach 
  • Ability to adapt and lead in fast paced work environment 
  • High degree of discretion when taking care of confidential information

What weoffer

  1. Speak up Culture
  2. Respectful Workplace
  3. Being part of a global work environment
  4. Attractive remuneration package
  5. Excellent recognition tools providing spot awards
  6. Learning & Development opportunities for both personal and professional growth 
  7. Leave days for parents and a variety of flexible working models that allow time off for yourself and your family 
  8. Creche allowance for mothers
  9. Share matching programs to become a shareholder of Siemens AG
  10. Remote working and remote  living flexibility only for relevant positions
  11. Find more benefits here

Individual benefits are adapted to meet locallegal regulations, the requirements of different job profiles, locations, andindividual preferences. 

“At Siemens we are always challenging ourselves to builda better future. We need the most innovative and diverse Digital Minds todevelop tomorrow‘s reality. Find out more about the Digital world of Siemenshere:”

As Siemens we believe physical barriers are not relatedto potential. Only the potential matters to us. Therefore, we look forward toreceive applications of candidates with physical barriers and chronicillnesses. We support healthy relationships between candidates with barriersand their colleagues because we believe we can create differences together.

Siemens is dedicated to quality, equality, and valuatingdiversity and we welcome applications that reflect the diversity of thecommunities within which we work.

We are looking forward to receiving your onlineapplication. Please ensure you complete all areas of the application form tothe best of you ability as we will use the data to review your suitability tothe role.

Please find more information from our web site:

If you need more information please don't hesitate to contact us.
+90 216 459 20 00

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