Administrative Assistant - Operations

Job description

We are looking for an Administrative Assistant to join our team at Innomotics – A Siemens Business.

Your change engine.
Motors and drives are our business, redefining reliable motion from check-time per day to uptime per lifecycle, from simply on/off to everything smart in between. Our most powerful engine: more than 15,000 dedicated experts, doers, colleagues. For them, engineering the future means keeping businesses in motion – in e-motion. We are the “we” in power – and we can empower you.

15,000 and counting.
Are you looking for the stability of an established global player with the lean, innovative spirit of a mid-size hidden champion? That’s us! Are you looking to shape entire industries with a future-proof portfolio of more sustainable, energy efficient solutions? Deal, let’s go!

The role.
The role of Administrative Assistant to the Head of Operations encompasses providing extensive support to the Leadership Team while overseeing the office operations of the organization. This dynamic position demands a proactive approach, critical thinking skills, and the capacity to deliver solutions with a strong commitment to integrity and confidentiality.

This position reports to the Head of Operations and is based in New Kensington, PA.

In this role you will:

• Efficiently manage calendars for key leaders, troubleshoot conflicts, and provide seamless day-to-day operations support.
• Handle meeting logistics, prepare materials, and record minutes as needed.
• Undertake diverse administrative tasks to improve leadership efficiency and coordinate team meetings.
• Serve as a "gatekeeper," maintaining credibility within the Leadership Team, and lead office services.
• Manage purchase orders, invoices, and assist in on/offboarding of new employees.
• Provide event management, hospitality, and build lasting internal/external relationships.
• Contribute to information research, media relations, and communication efforts.
• Perform additional projects and duties for the overall benefit of the organization.

Your profile.

• Bachelors or Associates Degree, in a relevant discipline such as Business, Communications or Marketing is preferred. HS/GED or equivalent experience is required.
• 3+ years of confirmed experience is helpful.
• Outstanding skills in MS Office Suite is required, SAP experience is preferred.
• Outstanding communication skills are required.
• Validated ability to multi-task while maintaining a professional demeanor.
• Demonstrated ability to preserve the confidentiality of information.

The pay range for this position is $50,300 - $93,300. The actual wage offered may be lower or higher depending on budget and candidate experience, knowledge, skills, qualifications, and premium geographic location.

What we offer.
At Innomotics, we are committed to an ownership culture, in which every employee takes personal responsibility for our company’s success. We apply lean principles and seek to continually improve our processes and customers’ experience.

Why you’ll love working at #TeamInnomotics

• Competitive compensation based on qualifications
• Medical, dental, prescription and vision coverage, first day of employment
• Matching 401(k) (immediate employer match)
• Competitive paid time off plan, paid holidays, and floating holidays
• Career development opportunities
• Education and tuition reimbursement programs available
• Flexibility to work remote a few days a week
• Paid parental leave

Who designs your future? You do.

Make your mark in our exciting world. #JoinReliableMotion #TeamInnomotics

As an equal-opportunity employer we are happy to consider applications from individuals with disabilities.

Jobs at Innomotics - if you would like to find out more about jobs & careers at Innomotics.

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